Exams Officer

We are seeking to appoint an Examinations Officer to work closely with the Resource Manager, to provide an efficient and robust examinations service for the academy, in relation to all administrative functions and the day to day logistics of actual exams, including training and line management of invigilators.

You may already have working knowledge/experience of examination administration in a school or college, or ou may have working knowledge of school MIS systems, such as Bromcom, Sims, etc and wish to develop into the specific role of Examinations Officer.

If you fit either of the above, we would welcome an application from you.

A market supplement of up to £1000 is available for experienced candidates.

The hours for this role will be Monday to Thursday 8am to 4.30pm, Friday 8am to 2pm.

About Us

Harris Academy Riverside is a very popular non-selective and highly oversubscribed academy which opened as part of the Harris Federation and the regeneration of the Purfleet on Thames area in 2017. We serve our local community of Purfleet on Thames and West Thurrock and have 900 on roll in the secondary academy and around 200 students in the 6th form.

Vision

Harris Academy Riverside seeks to develop students who are successful, confident and happy, who inspire their community and who act with kindness and compassion towards others.

Ethos

In our procedures and daily routines, our broad and varied curriculum, our pedagogical model and through our commitment to providing experience of the wider world we aim to promote a strong sense of community and belonging, to provide a blend of high challenge and high support and to encourage the development of

• Outstanding habits of behaviour such as self-awareness, kindness, appreciation, humility, politeness, confident self-expression and self-presentation and
• Outstanding habits of learning such as determination, resilience, organisation, reading, studying and practice

Main Areas of Responsibility

Your duties will include:

• Responsibility for all public examinations and internal assessments from organisation of entries, organisation of examination sessions and all communications with examination boards;
• Liaison between exam boards and Senior Leadership Team or Head of Department;
• Circulation of information and instructions from examination boards to all relevant staff;
• Plan an annual calendar of external and internal examinations. Updating with detail in a timely way before each examination session including daily seating plans;
• Responsible for effective induction and training of invigilators;
• Be responsible for deployment of invigilators with regard to budget costs;
• Check and oversee the distribution of all certificates for students;
• Provide facilities for external students if appropriate;
• In liaison with the SENCO organise appropriate support for candidates with special needs;
• Collect syllabus requirements, entries coursework marks, estimated grades from Head of Departments;
• Check that sufficient quantities of papers are ordered, received and that procedures for storage of papers are adhered to;
• Liaise with premises staff and Site responsible for examinations to ensure halls are set up appropriately;
• Responsible for setting up the examination room provision, including any equipment required;
• Responsible for collecting scripts and keeping securely until sent to examination board;
• Responsible for keeping certificates of posting and other important certification relating to security of examinations;
• Collection, collation and distribution of examination results to Principal and students;
• Processing special consideration requests as required;
• Keep accurate accounts of any fees paid by students;
• Provide entries lists to Senior Leadership Team and Head of Departments for checking;
• Creating and distributing examination timetable showing dates, times and locations for both internal and external assessments;
• Ensure all students are given their statements of entry and are informed of the dates and times of their examinations.

Qualifications & Experience

Qualifications, Knowledge & Training

• English and Mathematics GCSE or equivalent
• Knowledge of the examination system and procedures
• Knowledge of Microsoft software
• Knowledge of National curriculum

Experience

• Three years' experience of working in an educational establishment, in an administrative role

Personal Skills & Qualities

• Ability to communicate with teaching and support staff
• To support the efficient delivery of all internal and external exams
• Skilled in the use of databases
• Ability to produce user friendly data
• Ability to communicate with parents and other key stakeholders
• Ability to remain calm under pressure
• Ability to work to tight deadlines
• Ability to generate ideas and drive solutions
• Commitment to equality and diversity
• Ability to organise and manage exam invigilators
• Empathy with the aims and objectives of the Harris Federation

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan, electric car scheme, 26 days' annual leave (plus bank holidays) for non term-time only employees, and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.