Exams Officer

Founded in 1996, Portland Place School is part of the Alpha Plus Education Group, we benefit from a campus-style layout on three sites: two adjacent Grade II listed James Adam houses (built in 1785) in Portland Place and two contemporary buildings in Great Portland Street.  This diversity means that our pupils enjoy many stimulating environments, from the fine architecture of Portland Place to the modern Art and Drama studios and science laboratories in Great Portland Street. The school is organised as a one-form entry at Year 5; two-form entry at year 6; four-form entry in Years 7-11.  There are currently just under 80 students in the Sixth Form which has grown rapidly over the last few years.  The successful candidate will have outstanding organisational skills, excellent communication and interpersonal skills and a keen eye for detail and accuracy.  In addition to managing a staff of in-house and agency invigilators, s/he will take the lead in managing examinations across the school to ensure that all aspects of the role are effectively covered.  Previous experience in this role is essential. Interviews will take place on 25th July 2017  

JOB DESCRIPTION  

Aim of the post:  

To oversee all examinations processes and develop related systems and processes, to ensure school compliance with examination access arrangements.  External and internal examination entries – in conjunction with the SIMS Data Manager;  To oversee accurate, complete and timely entries 

To oversee the production of schedules, including staffing and rooming and to ensure that this information is disseminated clearly to the staff body To arrange MidYIS, Yellis and ALIS testing and oversee the manipulation of data and production of reports for the Director of Studies  Access Arrangements  

To work with SENco and drive meetings to ensure completion of all access arrangements To assist with drafting and proofing of all related parental correspondence To maintain all official SEN access arrangement records in line with the regulations of the awarding bodies Running of public examinations  

To ensure the smooth running of all public examinations in accordance with the regulations of the awarding bodies 

To draw up the examination and invigilation timetable and to resolve clashes To manage the work and responsibilities of all teaching, administrative and agency staff involved in the examinations To brief and train invigilators 

To be responsible for the checking, sorting and secure storage of materials 

To be responsible for collection, processing and collection of results and certificates To facilitate inspections during the examinations period Budgeting  

To be responsible for working within the examinations budget, which consists of entries, training and invigilation staff 

To notify the Bursar of any required variations in the budget for financial planning General responsibilities;  

To assist with the lunch time rota for Reception duties outside of the examinations periods

To ensure that the Headmaster and staff are aware of major changes to regulations and procedures To proactively identify areas for improvement in all current systems 

To attend and contribute to staff meetings and ongoing professional development 

This list of duties is not exclusive or exhaustive and there will be other duties and requirements associated with the role.  

Essential:  Educated at least to A-level standard and evidence of relevant and up to date continuing professional development Proven track record of managing and running examinations Experience with managing colleagues Excellent IT and written skills Will establish excellent relationships with parents, colleagues and pupils  

Desirable:  Experience with statistical analysis Experience of SIMS school database 

An enhanced DBS check will be made with the Disclosure and Barring Service on the successful candidate before the appointment is confirmed.