Executive Assistant and Administrative Officer

About us: 

Imagine schools with a variety of educational pathways where the skills of achievement, such as literacy, critical thinking, numeracy, discipline and work ethic are taught alongside the skills of wellbeing, such as confidence, contentment, kindness, gratitude, health, and love.  Welcome to Fortes Education, Dubai. We have been delivering high quality education provision to young people for over two decades.  

Our Positive Education schools foster active engagement in learning and activities. We celebrate positive emotions and accomplishments, encourage students to cultivate fulfilling relationships with others and to seek meaning and purpose in their own lives 

We set high standards and expectations for each pupil in academics and in co-curricular participation.  Our high-impact learning programme lays a strong foundation that develops each pupil’s multiple intelligences through a broad range of activities in and out of the classroom. Our commitment is to provide a premium world-class “positive” education, which empowers our pupils to become innovative thinkers, socially confident life-long learners with growth mindsets and character strengths, to flourish in an ever-changing world. 

Job Purpose: 

The Executive Assistant will have a broad set of responsibilities that range from supporting the Senior Leadership Team, to supporting the day-to-day operations of the larger School Leadership team

Main Accountabilities:

• Devising and maintaining office systems, including data management and filing;

• Take notes at meetings or to provide general assistance during presentations;

• Screening telephone calls, enquirers and requests, and handling them when appropriate;

• Meeting and greeting visitors at all levels of Seniority;

• Organizing and maintaining diaries and making appointments;

• Dealing with incoming email, faxes and post, often corresponding on behalf of the directors;

• Organizing and attending meetings and taking dictation and minutes;

• Carrying out background research and presenting findings;

• Liaise with internal administration and marketing departments to create and implement projects.

• Ensure necessary records are maintained that can readily provide current, accurate and accessible information

• Provide senior level administrative support to the directors through the facilitation of communication on their behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)

• Act as liaison between the directors and staff to ensure appropriate coordination and follow-up on day-to-day issues

• Provide coordination support to the Senior Management Team

• Coordinate all logistics for Board meetings 

Job specification:

We will be excited to hear from you if you

• Are a Graduate in any discipline, preferably Business Administration with a minimum of 5 years of professional administrative experience working effectively in a dynamic and in a cross-functional environment.

• an excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences;

• Ability to effectively communicate information and ideas in written and verbal format, and build and maintain relationships.

• Good technical understanding and should be able to grasp, understand & use various software & tools

• Ability to work effectively in a cross-functional team environment.

• Ability to manage and prioritize multiple projects and tasks simultaneously.

• Experience in writing business correspondence

• Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.

• Ability to take initiative to manage workflow and priorities

• Excellent organizational skills and multi-tasking ability

• Excellent interpersonal skills with the ability to work effectively with all levels of staff and management

• Sound judgment and ability to maintain confidentiality.