Executive Office Manager and PA to Assistant Director

We are looking for an Executive Office Manager and PA to organise and supervise administrative systems across Harris Academy Coleraine Park and Philip Lane, and to assist the AD in all organisational tasks and any other additional support needed. You will contribute to the planning, development and monitoring of support services and management of admin support staff, including the coordination and delegation of relevant activities.

About Us

Harris Primary Academy Philip Lane is an Outstanding primary academy and we have high expectations and aspirations for your children. All our staff  aim to give every child an exceptional education providing support, care, enrichment and challenge as they come through our doors. We give them opportunities to enjoy their learning and prepare them for future academic success as well as happy lives.  We have a unique creative curriculum, a clear vision, high expectations, strong moral values and a love of learning. 

Main Areas of Responsibility

Working across both academies, your job purpose will be to undertake the following:

Executive Office Management:

• Office Management across both academies: Be responsible for the excellent functioning of both academy offices creating and managing change to ensure organisation, administrative and operational systems lead to the smooth functioning of the offices/academies.
• Line Management and Training: Manage the performance of all office staff/services across both academies. Create individual support and training plans. Organise/lead joint academy INSET for office teams.
• Compliance: Be responsible for compliance across both academies ensuring legal elements/ Gov returns are met: DBS checks, SCR, website compliance, H&S, GDPR, medical issues and school census returns.
• Event Management: Manage both office teams to ensure the success and high standards of all academy events

PA to the Assistant Director:

• Assist the AD in all organisational tasks and any other additional support needed.
• Diary Management and Principal/HoS.
• Support AD by being responsible for all SLT diary events ensuring all academy, federation and national deadlines are met.
• Support AD in other academies: Where necessary support the AD in cluster academies to ensure she/HoS has sufficient access to information.

Qualifications & Experience

• NVQ Level 4 or equivalent qualification or experience in a relevant discipline.
• Several years’ experience working in an office environment at senior level.
• Experience of using Microsoft Office Suite.
• Experience of using Bromcom or other MIS
• Experience of working with the general public.
• Experience of using, maintaining and developing administrative systems
• Good understanding of databases, including ability to use database to procedure reports and statistics
• Full working knowledge of relevant policies/codes of practice/legislation.

Next Steps

If you have any questions about this opportunity, please contact us via e-mail, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. You will need this when completing your application.

Please note: we may hold interviews as and when applications are received and we reserve the right to offer to a candidate prior to the closing date. We only accept applications submitted online via our careers website and which are completed before the closing deadline. With this in mind, we encourage you to apply as soon as possible and advise you check the job information as per the listing on our careers site.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.