Finance and Payroll Assistant

The Shared Learning Trust – Staff Benefits

We offer a fantastic range of benefits across our trust, supporting our staff in a variety of ways. From an extensive Wellbeing package to an onsite car wash, you can be reassured that we have your best interests at heart.

Perkbox and Perkbox Medical

NPQ’s Teacher Development Trust and training courses with The National College

Staff social events, including 5 a-side football and BBQs

Reduced gym membership rates and free on-site gym

Staff recognition with reward shopping vouchers

On-site Indian head or shoulder massage

Online delivery drop off service, including Amazon

Free eye test vouchers

Onsite car wash at reduced rates

Support for all staff with an experienced licensed counsellor

Free tea and coffee plus a reusable bamboo coffee cup for new starters

Free onsite car parking at all academies

Cycle to work scheme

Enhanced pension employers’ contribution and death in service payment

Dry cleaning and ironing service

Refer a friend £500 bonus scheme

Post                                    Finance & Payroll Assistant

Reporting to                     Payroll manager

Salary                              L3

Hours                                 Full time – 52 weeks  

Department                       Finance

Location                            Primary base at The Vale Academy; however, you may be required to attend any of our academies where there is a need.

Purpose

As the Payroll Assistant, you will play a key part in providing an accurate and timely payroll service for approx. 650 employees across 5 Academy schools, ensuring that deadlines are met for all payroll related activities. As the Finance assistant you will support the purchase ledger function for the Trust.

Reporting to the Financial Controller, the role will require the post-holder to have a high level of accuracy and attention to detail and have a flexible and adaptable approach to working.

Main Duties and Responsibilities

You will be responsible for, and not limited to:

·        Maintaining and updating employee payroll records, process new starters and leavers and manage contractual changes and process changes.

·        Inputting of payroll data including SMP, SSP, child-care vouchers, timesheets and GAYE deductions.

·        Ensuring that all documentation is received in a timely manner.

·        Assist with the correct processing, administration and reporting for the Local Government Pension Scheme and Teachers Pension Scheme.

·        Assisting the payroll manager in coordinating and managing the RTI payroll process for the academy trust in accordance with HM Revenue & Customs guidelines, Trust financial regulations and procedures.

·        Assisting in processing of staff overtime claims in accordance with the financial regulations

·        Assisting in the management of all statutory financial month end and year end procedures and returns including HM Revenue & Customs and the pension authorities.

·        Assisting the payroll manager in liaising with HR staff regarding new appointments, terminations, and other relevant matters to ensure that staff costs are accurately recorded and managed.

·        Resolve internal and external queries regarding payroll in a timely manner.

·        Assisting the Payroll Manager in improving payroll processes where appropriate.

·        Ad hoc work as required by the payroll manager.

·        Processing purchase orders from requisitions, in accordance with our financial regulations, and distributing to suppliers.

·        Processing purchase invoices.

·        Processing staff expense claims.

·        Processing purchase orders from requisitions, in accordance with our financial regulations, and distributing to suppliers.

·        Supporting the Senior Finance Assistant.

·        Assisting with annual external audit and answering queries on Purchase ledger and payroll

This list is by no means exhaustive; it is more of a guide of expected duties.  The post holder may therefore be directed by the Financial Controller and the Finance Director to undertake any other duties commensurate with this role.

Safeguarding

We believe in the safeguarding and welfare of children and expect all staff to share this view’.

The Academy is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment.  Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer. The Trust reserves the right to interview and appoint a suitable candidate before the deadline date.

The Department for Education (DfE) has set out statutory guidance ‘Keeping Children Safe in Education’ for schools and colleges on safeguarding.

Safeguarding is defined in paragraph 4 as:

“Protecting children from maltreatment; preventing impairment of children’s health or development; ensuring that children grow up in circumstances consistent with the provision of safe and effective care; and taking action to enable all children to have the best outcomes.”

The definition of 'children' includes everyone under the age of 18.