Finance & Purchasing Assistant
Salesian School
Chertsey, Surrey
- £21,943 - £24,184 per year
- Quick apply
- Expired
- Salary:
- Surrey Pay
- Job type:
- Full Time, Permanent
- Start date:
- Spring - March/April
- Apply by:
- 31 January 2022
Job overview
Salesian School
Job Profile: Finance & Purchasing Assistant
Purpose: To serve the mission of Salesian School by undertaking specific finance support duties for the school finance office, which is part of the wider school administrative support team. To ensure efficient and effective administration in all areas of responsibility. To provide support and care for students.
Contract & Salary: Permanent position. Term time + 1 (40 weeks a year), 36 hours a week. Part-time applications will be considered. Pay scale SP5 (21,943 – 24,184
Responsible to: Finance Manager.
Person Specification
• Commitment to supporting the distinctive nature of a Catholic school
• Good levels of literacy and numeracy
• Experience of procedures for a range of general office activities
• Some knowledge of a range of financial procedures, including order and invoice processing
• Competence with a range of standard ICT packages including Microsoft Word and Excel
• Previous experience of using a financial system would be an advantage
• Ability to work effectively with a range of staff and parents
• Ability to work in an environment where work is regularly interrupted
• Ability to manage resources efficiently and identify best value
• Excellent organisation and communication skills
• High level of initiative
• Commitment to working as a team player
• Boundless enthusiasm and a positive outlook
• Capacity to work very hard under pressure
• Personal integrity and the drive to do what is best for the students
• Sense of humour
• Commitment to ensuring that Salesian School becomes the best school in the country.
Responsibilities
Finance Office Support
• Undertake a range of financial procedures, including obtaining quotations, raising purchase orders, placing orders with suppliers, processing and coding invoices, operating Tucasi (online parent payment software), carrying out general financial administration and scanning/filing documents.
• Raising supplier purchase orders on behalf of the Head Teacher, Departmental Heads or the School Business Manager as directed
• Leading on curricular and administrative supplies procurement, obtaining quotes, ensuring value for money is achieved and that orders are fulfilled in a timely manner
• Processing invoices received and ensuring they are correctly coded and appropriately authorised
• Raising sales invoices to other schools and external organisations
• Dealing with and resolving telephone or email enquiries from parents, suppliers or colleagues
• Banking including counting cash/cheques, reconciling to Tucasi and making trips to the bank as required
• Administering petty cash
• Collating paperwork for credit and debit card transactions
• Daily checking of Finance email account and distribution to team members
• Compliance with School and Trust finance policies and procedures.
General Duties
The position is based within a busy school split across 2 sites. The post holder will also be expected to perform general administrative functions as defined and directed by line manager, some of which are listed below:
• Produce lists, information and data as requested by staff or external agencies
• Assist with arrangements for school trips, visits and events
• Provide general administrative support to the School as required
Pastoral Care
• To deal with or report, to the nearest member of the teaching staff, incidents which are seen or reported regarding students’ welfare
Continuing Professional Development
• To take responsibility for personal professional development, in conjunction with the line manager, keeping up-to-date with developments related to school efficiency, which may lead to improvements in the day-to-day running of the school
Other
• To undertake any other duties, commensurate with the grade, as reasonably requested.
Attached documents
About Salesian School
Salesian School is characterised by the philosophy of the Salesian founder St John Bosco (1815-1888). He stressed high educational standards and sound moral and religious education. He insisted too on a friendly atmosphere in his schools where the idea of community could be fostered. We strive to ensure that every student experiences personally, a happy atmosphere that will help them to leave the school with a high level of confidence in their own abilities as well as excellent examination results. These goals are delivered through a strong pastoral system, excellent learning and teaching and an extensive range of sporting, cultural, physical and social extra-curricular activities.
It is at the foundation of our values to:
- Develop the whole person - mind, body and spirit
- Ensure relationships are key
- Ensure that all decisions are made in the best interests of the children
- Ensure that everything we do is based on Gospel values
We promise parents and students that we will:
- Ensure that students get the best results they are capable of achieving
- Develop the skills and attributes that students will need to be successful in the world of the future
- Develop the morals and values of our students to help them lead decent Christian lives and go on to promote these values throughout the world
We who work in Salesian Schools state our belief in our young people. We recognise that they come from differing backgrounds but that they are of equal value to God and to us. In the spirit of St John Bosco, we turn our efforts to those who stand in special need because of lack of material or emotional security.
We set out to create in our schools a joyful atmosphere in which the dignity and worth of each pupil and member of staff is recognised, developed and safeguarded. Our schools are noted for an atmosphere of welcome where all feel at home and a sense of safety and security. Staff are willing to be present with the pupils in friendship and to go that one step further, where this is necessary, to meet the needs of young people.
We strive to affirm, develop and challenge the abilities of each. We are concerned with the way in which each person matures within the context of the community. While recognising that national standards have a part to play, in seeking to achieve these, we emphasise the unique path each person will take. Our main criterion is personal worth. We prepare young people to be a positive influence in the places where they live and work with others.
Within our Salesian Schools we foster the spiritual, moral and religious development of our pupils and a lively celebration of prayer. In this, we respect where each one stands and his or her basic freedom to choose. However, we strive to present these important features of school life in a way that speaks to the needs and concerns of our young people.
We recognise that in our present age there are many social and educational tensions that stretch our staff, at times, to breaking point. In our schools, therefore, we undertake to affirm our commitment to and support for each other.
We also recognise that we are part of a network of schools within the Diocese and Local Area. We appreciate and respect the work of colleagues in these schools.
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