Finance Assistant (Cash Management)

Hours:

• Monday to Friday
• 30 hours per week (6 hours per day)

Introduction:

Queen Ethelburga’s is set in more than 220 acres of beautiful North Yorkshire countryside, on the Thorpe Underwood Estate. Staff work as one team – whether they are directly teaching or supporting students as part of the school and pastoral teams, or as part of our estates team making sure that the campus works as it should – to create a vibrant learning and living environment in which every student can thrive. We aspire to excellence, have high expectations of ourselves and others, and take pride in everything we do. We aim to nurture resilient, confident, and independent lifelong learners. The Queen Ethelburga’s Collegiate Standard is ‘To be the best that I can with the gifts that I have’.

Role:

We are searching for a Finance Assistant to join our friendly and supportive Finance Department. The successful candidate will be responsible to manage the cash requirements of the business, ensuring tight controls.

This job description is written at a specific time and is subject to change as the demands of the Collegiate and the role develops. The role requires flexibility and adaptability and the employees of the Collegiate need to be aware that they may be asked to perform tasks and be given responsibilities not detailed in this job description. 

Key Responsibilities include (but are not limited to):

• Manage Petty Cash
• Ensure sufficient cash is maintained at all times, including foreign currency and liaising with the external cash delivery company
• Ensure that the petty cash records are kept up to date including Sage
• Count cash received from various sources (pocket money, catering events, vending machines, charity collections, school shop, café)
• Maintain the cash Machines and Change Machines
• Responsible for topping up two ATMSs and four Change Machines
• Liaise with maintenance company for repairs
• Preparation and distribution of school bulk cash requirements
• Prepare cash for student pocket money request
• Prepare School Activities cash requirements and count the return of cash
• Identify & pass to Bursar’s Administration student recharges and/or budget charges

Purchase Ledger

• Assistant with coding, inputting & producing payment runs for month end supplier payments on Sage
• Reconciling statements to supplier accounts
• Updating, maintaining and reconciling supplier customer account & banking details

General Duties

• Recovery of unpaid import duty on all letters/parcels
• Collate staff phone bills and chase for payment
• Inputting payments onto the banking system
• Provide weekly, monthly MI for internal reporting purposes

The Appointed Candidate will have:

• Experience of managing petty cash
• Experience of working within a school environment (Desirable)
• Experience of working with Microsoft Excel
• Knowledge of Microsoft Office
• Knowledge of Sage accounting system (Desirable)
• Strong communication and organisational skills
• Attention to detail and accuracy in their work

Benefits:

• Competitive salary
• All staff are enrolled in the People’s Pension Scheme
• Free staff gym
• Annual family summer barbecue
• Annual black tie Christmas Ball for staff and a guest
• Subsidised school fees for staff children

Applying:

QE is committed to ensuring a safe environment for its pupils and staff. Applicants will be required to provide proof of identity and undergo the relevant DBS checks for their role.

Any personal information you share with us on your application form will be used solely for recruitment purposes. Your details will be held for up to 6 months and destroyed after this time.

Any questions on individual roles or the recruitment process can be sent to the HR department on recruitment@qe.org

We receive high volumes of applications, due to this if you have not heard from us within two weeks of your application, unfortunately on this occasion your application will not have been successful.