Finance Assistant

Main Duties and Responsibilities: 

To support the Finance Manager in the provision of a high quality, efficient finance service for the school

·       Supporting the day to day accounting procedures and recording of all financial transactions accurately on the financial software package

·       Completing administrative routines relating to orders, invoices, cheques, income, payroll and the receipt and distribution of goods and services

·       Undertake routine processing of sales invoices, credit notes and remittances, ensuring appropriate approval and paperwork is obtained

·       Support colleagues with all procurement activities, ensuring value for money and creating savings for the school wherever possible

·       Receive purchase order request forms from budget holders and generate purchase orders, ensuring correct approvals are obtained

·       Order goods and services from suppliers

·       Provide administrative support to the Finance Manager

·       Match supplier invoices to purchase orders and enter supplier invoices onto the ledger

·       Assist with the collection of meter readings from site operatives and forward to utility providers

·       Forward meter reads to utilities suppliers, checking accuracy of subsequent invoices and unit costs. 

·       Ensure prompt payment to suppliers

·       Maintain the filing of financial records

·       Make journal entries and other accounting adjustments as necessary, including minibus logs, photocopying and account transfers

·       Provide timely budgetary information to faculty heads and other budget holders

·       Complete monthly end routines and monitor cost centre spend

·       Maintain an accurate and up to date approved supplier list

·       Ensure all financial transactions are correctly coded to our chart of accounts to allow accurate monitoring of income and expenditure

·       Process and account for monthly credit card payments and direct debits

·       Respond to all finance queries relating to supplier & procurement purchases

·       Lead initiatives for grant applications

·       Maintain accurate records of vat returns, bursary applications and trip income & expenditure

·       Assist other departments, contractors, pupils & and parents with queries

·       Ensure all financial processes are carried out and reconciled in an effective and timely manner

Working hours can be flexible to suit candidate