Finance Manager

MAIN DUTIES AND RESPONSIBILITIES

Financial Management:

· Manage the day-to-day financial operations.

· Oversee accounts payable and receivable.

· Undertake daily bank postings and monthly bank reconciliations.

· Ensure accurate and timely postings for month end reporting.

Financial Compliance incl. annual audit:

·  Ensure the accuracy of the school’s accounting records and compliance with

regulatory and audit requirements.

·  Work with the Bursar and act as the school lead for the external audit team,

addressing audit queries and providing information for financial statements.

·  Manage the year-end process and annual audit.

Budgeting and Financial Reporting:

· Prepare financial reports for the Bursar.

· Assist the Bursar in the development of financial plans and models including the

annual school budget and in support of financial forecasting.

Banking:       

 Responsible for banking of monies received around the school.

. Action bank administration including: mandates, online banking, credit cards etc. as

requested by the Bursar.

. Reconcile the monthly credit card statements.

Financial and Credit Control:

· Implement initiatives to improve financial controls and respond to any control

weaknesses identified through audits.

· Manage the credit control of fee debtors and work with debt collection agencies as

needed.

· Ensure timely collection of debt including contacting parents by email, letter and

telephone.

·  Produce monthly debtors reports as well as proving updates on debt collection and

concerns.

Fixed Assets:

· Manage the Fixed Asset Register, depreciation schedule and finances thereof.

Termly billing:

· Manage the termly billing of fees and extras, addressing parental queries.

· Manage any fees in advance schemes or payment plans.

Payroll and Pensions:

· Process the monthly payroll, including pensions, ensuring compliance with

regulations and legislative requirements; for authorisation by the Bursar.

· Collecting electronic information on overtime, wraparound care hours, supply hours,

and any other adjustments on monthly salaries.

· Create monthly payroll journals in the finance system.

·  Manage staff access to the online pay portal.

Bursaries:

· Manage the school bursary budget and co-ordinate with the Bursar to ensure termly

reporting to the Bursary committee and communicate with parents.

·  Administer bursary applications with the external assessment company as directed

by the Bursar.

Line Management:

· Day to management of the part-time Bursary Administrator.