Finance Officer

An opportunity has arisen to join the Finance Team to assist with the day-to-day financial running of All Hallows Catholic School. Working alongside the School Business Manager and another Finance Officer, the successful candidate will work with school accounting systems (SIMS FMS & Sage), processing invoices, orders, performing reconciliations and managing external lettings. Advanced Excel skills are essential. 

Salary range £22,294 - £25,559 (pro-rated) dependent on experience and qualifications. 

The position is term-time only (39 weeks per annum), 37 hours per week.

JOB PURPOSE

To support the day-to-day financial running of the school. The post-holder must be committed to the concepts of customer care and the need to provide a high quality service.

RELATIONSHIPS

The post holder is responsible to the School Business Manager and to the Headteacher.

All staff of All Hallows Catholic School should endeavour to maintain the Catholic character of the school in accordance with the directions given by the Governors and subject thereto, the directions given by the Headteacher.

KEY SKILLS

Essential skills

- Experience of working in an accounts role.

- Advanced Excel is essential; must be able to write complex formulae and manipulate and cross-reference data with speed and accuracy.

- Must have working knowledge of a recognised accounting software.

Desirable skills

- Experience of SIMS FMS.

- Experience of Sage.

- Previous experience working in schools accounts.

- Accountancy qualifications.

- Good communications skills, building internal and external relationships.

RESPONSIBILITIES & KEY TASKS

The main responsibilities of the Post Holder are to assist as follows:

General Finance

- Administering income and expenditure to the relevant ledger codes, cost centres, and bank accounts using SIMS (the school accounting system).

- Preparing purchase orders, and online credit card orders.

- Processing invoices.

- Monthly payroll checks against staff budgets and preparation of payroll journals.

- Weekly reconciliation of ParentPay income.

- Management and reconciliation of numerous Excel spreadsheets containing information on school trips, lockers, staff travel, Music Tuition refunds etc.

- Processing transfers and BACS payments via HSBCnet.

- Preparing and processing accounts payable and manual cheques for signature.

- Maintain full accounting records of the unofficial school funds and the All Hallows Farnham Charitable Trust on Sage, including administration of donors, bank reconciliations, VAT returns and annual Gift Aid claims.

- Creating invoices for services supplied by All Hallows Catholic School and responsible for subsequent credit control.

- Preparation of monthly departmental budget statements.

- Calculation of minibus mileage charges.

- Processing All Hallows Lottery income, expenditure, and prizes.

- Processing non-teacher DBS applications, and recording data on the school single list.

- Managing and reconciling Petty Cash expenditure.

- Weekly reconciliation of unofficial school funds cash (St Swithuns).

- General staff, supplier and parent enquiries.

- Occasional evening events that require financial support.

Lettings

- Managing external lettings enquiries.

- Creating invoices for all external school lettings and responsible for subsequent credit control.

- Diary management of external lettings, and correlation of all applications and insurance

OTHER DUTIES

Such other duties as may be reasonably allocated within the purview of the post by the Headteacher or School Business Manager.