Headteacher's PA

LAE Tottenham is a successful, selective 16-19 free school which offers a rigorous academic curriculum alongside a broad co-curricular programme and exceptional pastoral support enabling students to access high tariff universities. 

The PA to the Headteacher performs a pivotal role at the very heart of our school to enable us to achieve our high ambitions.  This is a full-time role but the successful candidate can choose to work either all-year or term-time plus four weeks (41 working weeks).

Key responsibilities

• Utilising strong initiative and planning skills to manage the day-to-day running of the Headteacher’s office  and acting as their central point of contact
• Ensuring a positive and professional image of the Headteacher and LAE Tottenham to all stakeholders at all times
• Line management of the school’s admin team to ensure the delivery of an efficient admin service to the school
• Pro-active administration of staff recruitment processes and supporting the admin of other employment-related activities

Specific tasks

PA support to the Headteacher

• Acting as the central point of contact for the Headteacher, fostering sound working relationships with all stakeholders
• Effective management of the Headteacher’s diary
• Draft correspondence on behalf of the Headteacher in a pro-active manner 
• Co-ordinating visits to the school when required, welcoming visitors and hosting their visit to the school
• Organising meeting spaces and refreshments for visitors
• Empathetic listening to staff concerns, relaying to the Headteacher, wider SLT or the HR Manager as necessary 
• Upholding standards of conduct amongst the staff body by role-modelling appropriate behaviours and addressing examples of conduct falling below the expected standards (escalating to appropriate SLT members or HR Manager when needed) 

PA support to the Senior Leadership Team (SLT) and Governing Body

• Ensuring the preparation of daily slides which are a key tool for communicating messages to staff and students
• Taking minutes at SLT or general school meetings, if needed
• Oversight of the school’s policies schedule, ensuring updates are published in a timely way
• Ad-hoc administrative duties for SLT
• Amalgamating and sending out papers to Governors and any other support as required by the Governing Body or Clerk to the Governors
• Ensuring Governors’ details are collated and recorded in line with governance standards

Management and co-ordination of the Admin Team

• Maintaining the rota for Reception cover
• Co-ordinating correspondence with parents
• Line management of Reception staff and the School Administrator (who shares a dotted reporting line to the Finance Team)
• Co-ordinating requests for administrative assistance from the wider staff body
• Oversight of student records in paper and electronic format, ensuring accuracy, efficiency and compliance to data regulations/retention schedules
• Overseeing the administrative elements of the student enrolment process 
• Co-ordinating events across the academic year, delegating duties to the Admin and Facilities Teams as required

HR and recruitment administration

• Supporting the administrative elements of the recruitment process including posting job adverts, collating application forms and organising interview schedules/paperwork
• Arranging pre-employment checks/paperwork and preparing personnel files in line with Safer Recruitment standards
• Ensuring the accurate and timely entry of data onto our Single Central Register for all individuals engaged to work on the school site
• Arranging inductions for new starters and welcoming new starters
• Ensuring all pre-engagement checks are completed on agency workers and seconded staff by their respective employers and that relevant safeguarding training is completed 
• Ensuring the timely completion of probation and appraisal paperwork by our line managers, escalating any concerns to the HR Manager
• Organising the schedule of DBS repeat checks with staff
• Preparation of the annual staff workforce CENSUS
• Supporting the drafting of employment documents, as required
• Maintenance of the all-staff training matrix, ensuring compliance training remains in-date
• Inputting absence data into the relevant systems and preparation of reports
• Leaver actions and archiving on staff data
• Ensuring that general information and guidance in the all-staff drive and new staff induction packs is up-to-date

We are committed to diversity and inclusion and proactively seek to recruit a diverse staff body.

The London Academy of Excellence Tottenham is committed to the safeguarding and welfare of children and applicants must be willing to undergo child protection screening appropriate to this post, including checks with past employers and the Disclosure and Barring Service.

Please note that this role ‘exempt’ from the Rehabilitation of Offenders Act 1974 and therefore, you are required to declare any convictions, cautions, reprimands and final warnings that are not ‘protected’ (i.e. filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013). Further information is available on the school’s website.