HR Assistant

The role of HR Assistant will support the HR Manager with record keeping and operational HR management within the School. This is a demanding and varied role, requiring the ideal candidate to have strong people skills, admin skills, resilience and a professional, conscientious and flexible working attitude.

Responsible to: HR Manager

Main responsibilities:

• To support the HR manager in the delivery of an operational HR service to all staff.
• To maintain appropriate HR systems for capture and management of recruitment, employee, volunteer, governor, self-employed, contractors and other HR data.
• To ensure that all employee data and personnel files are secure, accurate, up-to-date and fully compliant with all relevant legislation.
• To assist in delivering an end to end recruitment process including liaising with line managers, setting up vacancies, preparing adverts, job descriptions and person specifications, scheduling interviews, liaising with candidates, producing offer letters and employment contracts.
• To administer the recruitment checking process for employees, volunteers, self-employed, agency staff, i.e. DBS checks, references, overseas checks, medical forms etc.
• To administer activities associated with new joiners, leavers, and changes to employment status, advising payroll, IT and other key internal staff.
• To support the HR Manager in planning inductions, probationary reviews, performance reviews and exit interviews.
• To administer sign off sheets for staff code of conduct and Child Protection training for new starters and for update training for existing staff.
• To help monitor sickness absence updating the relevant systems and advise Payroll.
• To help provide management information as required e.g. sickness absence reports.
• To carry out administration for the PDR process.
• To display flexibility and take on additional tasks as required by the HR Manager.

Person Specification:

Knowledge and experience

• Ability to be discreet and maintain confidentiality at all times.
• Ability to remain calm under pressure.
• Ability to display commitment, loyalty and enthusiasm for the role.
• Ability to show initiative, be creative and maintain good sense of humour.
• Ability to build strong working relationships with teaching and support staff.
• Ability to prioritise tasks and meet deadlines.
• Excellent IT skills.
• Previous experience in HR, CIPD qualification desirable.

Skills

• Excellent attention to detail.
• Strong written and oral communication skills.
• Flexible and adaptable to change.
• Planning and organisational skills.
• Hard work ethic.
• Enthusiasm and ability to go the extra mile.

Salary & Benefits

• The role is Monday – Friday, 8.30am – 4pm, 37.5 hours per week, including a paid 30 minute lunch break, term time plus 6 weeks, totalling 40 weeks per year. 
• The salary will be £20,160 p.a.
• School lunches are free to all staff, there is an employee benefit scheme, childcare vouchers, school fee remission (pro rata), use of gym facilities and parking on site.

The job description sets out the duties of the post at the time it was drawn up. The post holder may be required to undertake other duties within the school as may be reasonably expected, without changing the general character of the duties or the level or responsibility entailed. This is a common occurrence and would not justify a reconsideration of the grading of the post.

Please write a letter of application, attaching a completed application form and send to: 

HR Manager, Lingfield College, Racecourse Road, Lingfield, Surrey, RH7 6PH

Email: hr@lingfieldcollege.co.uk

Closing date: Midday, Monday 20th August 2018.

Interviews will take place between 23rd August – 30th August 2018.

Lingfield College is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. Applicants for this post must be willing to undergo child protection screening, including reference checks with previous employers and a criminal record check via the Disclosure and Barring Service. At Lingfield College we uphold fundamental British values and expect all employees to do the same. Lingfield College is an Equal Opportunities Employer.