HR Manager (interim position with the potential to become permanent)

HR Manager – Job Description

Interim position with the potential to become permanent

About Hazelwood School

Hazelwood is an independent co-educational Prep School for children aged between 4 and 13 years of age. It has a linked nursery, which caters for children between the ages of 3 months and 4 years. We currently have 600 children across the two sites. The Prep School is situated in 25 acres of grounds with phenomenal views over the North Downs. The nearest town, Oxted, is situated one mile away and has excellent mainline rail links into London. The M25 is easily accessible. 

It is an offence to apply for a volunteering role if you are barred from engaging in regulated activity relevant to children

Hazelwood School is committed to safeguarding the children within its care and the successful candidate will be required to obtain an enhanced DBS Certificate, through Hazelwood, prior to starting work. 

Hazelwood School upholds British values.

HR Manager Description

·        To work in close collaboration with the Senior Leadership Team, providing high quality support for all elements of the employee life cycle

·        To ensure all records and information relating to employees are correctly maintained and accurate this includes personnel files (paper and/or electronic), spreadsheets and databases

·        To ensure that the Single Central Register is accurate and up to date, completing checks and seeking information where appropriate

·        To deal with staff concerns and grievances

·        To assist with the disciplinary procedure in line with the policy

·        To be confidential at all times

·        To provide a support service that contributes to the delivery of teaching and learning across Hazelwood School and Hazelwood Nursery

·        To work with senior leaders to support any re-structuring and organisational change projects

·        To ensure that HR administration processes such as leavers, contract changes, maternity, paternity and probation are completed in accordance with policies and procedures in place

·        To maintain employee training records and log certificates on database.

·        Maintenance of training matrix

·        To keep records and monitor annual leave

·        To ensure accurate records of absence are maintained with regular monitoring and reporting

·        To prioritise work to meet conflicting deadlines.

·        To work closely with the Director of Finance to keep them updated on staff changes and anything affecting pay

·        To undertake any other administration duties to ensure the delivery of high-quality teaching and learning and professional HR services

·        To work as part of the wider team, attending staff training days and offering support to colleagues

·        Archiving of staff files, scanning and attaching to database

·        Staff filing

·        Hazelwood Fun Club staff, recruitment, checks and rotas

To be responsible for effective recruitment processes, including:

• Ensuring vacancies are advertised
• Receiving and logging application forms
• Supporting with short-listing processes
• Arranging and co-ordinating interviews

To be responsible for the new starter on-boarding processes including:

• Completion of pre-employment checks such as references, DBS, eligibility to work in the UK
• Ensuring offer letters and contracts are issued in a timely manner
• Co-ordination of induction processes

Hazelwood Competencies

Building Relationships

Definition: To foster and promote positive, trusting and professional relations within and beyond the school community

Professionalism

Definition: Shows consideration and respect for others and embraces diversity within the Hazelwood community. Demonstrates excellent professional knowledge and passion for their job role whilst maintaining high expectations of themselves and others.

Communication

Definition: The ability and drive to share and receive information (both written and verbal), seek advice and liaise with the staff, children, parents and others within the Hazelwood community.

Planning and Organisation

Definition: the ability and desire to plan and organise effectively to meet the needs of all.

Adaptability and flexibility

Definition: to demonstrate a willingness to be open to change, to be approachable and pro-active in all aspects of your role.

Teamwork

Definition: The ability and desire to work cooperatively with others, recognising and supporting team members. Understanding that there are many varied teams within Hazelwood, involving students, staff, parents, Governors and Community constituents.

Big Picture Thinking 

Definition: To be able to see the School as a whole and not just your department’s perspective. To contribute to the whole School Vision by driving for the change and innovation it promotes, maintaining the highest of expectations from yourself and those around you.

Leadership

Definition: To influence and maximise the effort of others towards the achievement of our school vision and to translate this vision into reality.

The school has a comprehensive Staff Handbook and induction process. Every member of staff must read the staff handbook and follow the practices, policies and procedures laid out in the document. You will be expected to uphold and actively promote the Hazelwood Behaviour Competencies of Big Picture Thinking, Communication, Adaptability & Flexibility, Building Relationships, Planning & Organisation, Professionalism and Teamwork.