HR Officer (Temporary Maternity Cover 9-12 months)

The Hammond have an exciting opportunity for an organised and creative HR Officer to join us. Supporting the Senior Management Team to develop and deliver the best HR services possible, you will provide first line HR advice, guidance and support, responding promptly and accurately to enquiries and resolving all day-today HR matters. The successful candidate will administer end to end HR processes including, recruitment, onboarding of new starters, management of the Single Central Register, assist with leave arrangements and health and sickness issues, manage leavers, prepare HR reports and manage HR data within a busy educational environment. 

Key Responsibilities:

1. Recruitment

1.1 to prepare advertisements and job details for new staff appointments.

1.2 to ensure line managers have submitted relevant Job Descriptions for the role.

1.3 to upload advertisements on the Hammond website or other websites.

1.4 to ensure that recruitment pages on the Hammond website are up to date and accurate.

1.5 to develop and maintain partnerships to support recruitment with colleges, universities, newspapers, journals, websites and recruitment agencies.

1.6 to develop and maintain recruitment templates for line managers to complete.

1.7 to track applications and prepare candidate summary sheets for interviews.

1.8 to arrange candidate interviews and oversee the interview process.

1.9 to ensure references are obtained and checked and any concerns highlighted.

1.10 to draft and send offer letters and manage any variations to contract.

1.11 to conduct pre-interviews where required to clarify and discrepancies in candidate information.

1.12 to ensure pre-employment checks are complete and satisfactory prior to commencement of employment.

1.13 to ensure that applications are retained and archived in accordance with GDPR requirements.

2 Induction

2.1 to oversee the administration of the new staff induction process.

2.1.1 to liaise with line managers ensuring they complete a thorough induction and probation process for new staff.

2.1.2 to support the induction process throughout the academic year including catch up sessions for any missed training.

2.1.3 to develop and maintain induction training records.

2.1.4 ensure the probation period for all new staff is managed by line managers.

3 Absence

3.1 to develop and maintain the absence management register and advise line managers

of long-term absence.

3.2 to audit staff sickness records and prepare monthly records showing impact and trend

analysis

3.3 to ensure payroll is informed of any new starters, leavers or staff absence on a daily basis.

3.4 assist the Director of Operations with staff disciplinary, grievance, capability or redundancy investigations, hearings or appeals, advising line managers on their first steps with these processes.

3.5 to manage leave requests, keep records and advise line managers of leave taken and allowances still available on a monthly basis.

3.6 to assist the Director of Operations in managing flexible work requests.

3.7 to undertake any HR related tasks as required by the Director of Operations, to include referrals to occupational health, organising interviews, liaising with staff representatives, etc,

4 Performance Management

4.1 to assist with the implementation of the Performance Management Policy including the review of all contracts and job descriptions and the subsequent annual review of job descriptions.

4.2 To ensure all staff training records are up to date and to provide reports as required by managers/departments.

4.3 To assist the Director of Operations in developing and maintaining a ‘training passport’ system to capture mandatory and developmental training.

4.4 To provide termly records of INSET to the Senior Leadership Team assisting with analysis, recommendations and future INSET bookings.

5 Employment policies & procedures and compliance

5.1 to review and contribute to the production of the Staff Handbook on an annual basis.

5.2 to review and contribute to the production of HR related policies and procedures on an annual basis or following any significant changes in employment law or circumstances.

5.3 to assist with HR related data return requests from external authorities as and when required.

5.4 to assist with the provision of up to date and complete HR related documentation and data to aid the inspection processes.

5.5 to provide HR advice and support to the Hammond and where necessary liaise with the retained Employment Law Consultancy for guidance and support.

5.6 create reports regarding absence, performance and training as and when required by the Director of Operations.

5.7 to be responsible for maintaining the accuracy of the Single Central Record.

6 Administrative Duties

6.1 to be responsible for organising confidential staff files and maintaining them in an orderly manner.

6.2 to deal with all matters relating to day-to-day staff welfare and personnel functions.

6.3 to deal with reference requests or other HR data requests from external authorities.

Safeguarding

The successful candidate will be subject to employment checks, including DBS and reference checks and will be provided with safeguarding training.

The Hammond is committed to safeguarding and promoting the welfare of all children and young people and expects its entire staff to share this commitment. All staff are trained in child protections and are subject to satisfactory enhanced Disclosure and Barring Service checks (DBS). The Hammond is an equal opportunities employer.

To apply please complete the Application Form attached.

If you would like any further information please do contact us on 01244 305350 or employment@thehammond.co.uk to discuss further.

We are an equal opportunities employer and welcome all applications. To formally apply please complete an application form and equal opps form.