Human Resources Administrative Assistant
King's College School
Wimbledon
- Expired
- Salary:
- £32,480 (FTE) + excellent benefits including contributory pension, healthcare, free gym membership
- Job type:
- Full Time, Part Time, Fixed Term
- Apply by:
- 17 October 2024
Job overview
The Human Resources department is responsible for all aspects of people management to support the school’s overall strategic aims, covering both the senior and junior schools and Wimbledon Common Prep School (WCPS) as well as KCS Enterprises and King’s International.
We are seeking to appoint an administrative assistant to play a pivotal role in supporting the daily operations of this busy department. This is a fixed-term position until end of August 2025. Hours of work will be 8.30am – 5.00pm. Part-time applications may be considered for the right candidate.
Key responsibilities:
- pre-employment checks for successful candidates
- drafting contracts
- drafting contract variation letters
- preparing mail merges
- updating reports
- setting up electronic personnel files
- ID badge printing
- recording staff absence
- general filing
- supplying relevant management information from Schoolbase
- managing the new HR ticketing system
- checking starters and leavers information
- scanning and posting P45 forms
- checking bank details for new staff
- placing adverts
- creating recruitment brochures using Adobe InDesign
- managing applications database (IRecruit)
- drafting schedules/timetables for interviews
- requesting references
- booking rooms
- organising refreshments
- assisting on interview days
All other general administrative duties, as required by the department.
The successful applicant will:
- have excellent communication and interpersonal skills, with a customer service focus
- have meticulous and accurate attention to detail
- have excellent IT skills (MS Office)
- have a good general standard of education
- have a good understanding of employee confidentiality and data protection with the appropriate handling of sensitive information
- have the ability to work independently
- have the ability to build strong working relationships at all levels
- have flexibility in approach to work with the ability to multi-task
- be able to work as part of a team
- ideally possess experience of HR administration
- ideally have previous experience of working in a school
King’s is one of the most successful schools in the world, with outstanding academic results, first-class pastoral care and a vibrant co-curriculum. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities.
To apply for this role, please visit our website.
Closing date: 9am on Thursday 17th October 2024
Interview date: w/c 28th October 2024
Interviews may be staged and we may choose to appoint at any time during the application process.
King’s is fully committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Any offer of employment will be subject to the receipt of an enhanced DBS check, satisfactory references and medical clearance. At King’s we embrace inclusion and fairness in the workplace: diversity is to be celebrated and as such we strive towards a fully immersive culture of inclusion, diversity and equality.
Attached documents
About King's College School
King’s is one of the most successful schools in the world, and our community is a special place to teach, work and learn. Educating over 1,500 pupils, we currently welcome boys aged 7-18 and girls aged 16-18, and we are excited to be extending co-education throughout the King’s community from 2029. Our pupils are curious, creative and eager to learn, and the dedication, expertise, and care of our staff lie at the foundation of everything we do. Located in a peaceful part of London, opposite 1,140 acres of countryside offered by Wimbledon and Putney Commons, within minutes of central London and just a short walk from Wimbledon Village and the home of lawn tennis, we are fortunate to enjoy a green and well-resourced campus.
Our school was founded in 1829 by Royal Charter as the junior department of the university, King’s College London, and as such, intellectual aspiration and a progressive spirit are our heritage. Today, we offer an education of the whole person, in Mind, Spirit and Heart, the enduring ethos of our foundation. Our guiding mission is to look outwards, to the world beyond school, and to life at 25: we look to the lives we are preparing our young people to lead, so that when the time comes, they are ready to forge the pathway they choose, and to make a purposeful impact in the world.
We aim for each of our pupils to enjoy an exhilarating adventure of learning and to pursue academic excellence within a fun, caring, welcoming environment. Academic outcomes at A level, IB and GCSE consistently place King’s amongst the very top schools nationally and globally, with over half of A level and IB grades at A* or equivalent last summer, and we were delighted to be the highest placed independent co-educational day school and Independent International Baccalaureate School of the Year in The Sunday Times Parent Power 2025.
Supporting our pupils to grow strong in spirit, in the shared values and qualities of character that will ground them, is equally important at King’s. Kindness, respect and support for one another, a broad-minded outlook and a commitment to ensuring that ours is a community where each individual feels that they can belong, are central to our ethos. Likewise, we share a deep commitment to the co-curriculum, which enables our pupils to develop broad skills and resilience as well as to discover lifelong passions through clubs and societies, CCF, Duke of Edinburgh, sport, the arts, and community partnerships.
The next few years represent an exciting time for King’s as we embark upon the next chapter of the school’s development and prepare to enter our third century in 2029. Over the coming decade, we are extending co-education throughout King’s so that any young person will have the opportunity to flourish here. With the relocation of our Junior School to a new world-class campus on The Downs, we plan to transform our main campus over the coming years, further enhancing our facilities to extend the opportunities on offer to our pupils and communities. Likewise, as the world changes around us, we are constantly considering how we can best enable our pupils to create their futures. We hope you consider joining us for this adventure.
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