Human Resources Administrator
Royal Alexandra and Albert School
Surrey
- Expired
- Salary:
- £14,864.76 per annum (£27,046.50 FTE)
- Job type:
- Part Time, Permanent
- Start date:
- ASAP
- Apply by:
- 9 October 2023
Job overview
We are:
A lively and purposeful co-educational, comprehensive state boarding school for children aged 7 to 18 years, with approximately 670 flexi-boarders and 430 full boarders.
The school is a popular choice for local families who attend on our flexi boarding package, as well as for full boarders from further afield in the UK and internationally. This is due to a wide range of factors including our facilities, academic pathways and results, pastoral care, the boarding and flexi-boarding ethos and environment, wide range of trips and co-curricular activities and the resultant attitudes of its pupils.
We offer:
· Professional, supportive and committed staff team
· Beautiful estate set in 260 acres of parkland
· Convenient location, close to the A23 and M25
· Free on-site parking
We are looking for an efficient HR Administrator to join our busy HR Office. This is a varied role which gives the opportunity to be involved in many administrative functions of the HR department. Whilst experience of working in an HR department is desirable, this is not essential.
Hours of work: 24 hours per week, ideally worked over 4 days but some flexibility may be possible for the right candidate
Term time plus 4 week (39 weeks per year)
Key responsibilities include:
· Processing information onto the HR system
· Supporting the HR Manager/Officer in ensuring the efficient running of recruitment and selection processes by placing job adverts through the school’s recruitment system and responding to candidate queries as required.
· Assisting in processing and recording all employee screening checks in line with Keeping Children Safe in Education (KCSIE), such as DBS and barred list clearance requests, references, identity checks, right to work in UK and proof of qualifications prior to any employee commencing work.
· Monitoring the placement of agency staff, volunteers and contractors, etc, and ensuring the completion of the relevant documentation and that appropriate screening checks are carried out.
· Assisting in monitoring the completion of return to work interview documentation, recording absences on the HR system and producing reports. Ensuring the receipt of medical certificates where appropriate and advising payroll accordingly.
· Assisting in sending out probationary review forms to line managers for new starters and monitoring and following up as required.
· Supporting the administration of the annual appraisal process for support staff.
· Preparing letters following annual salary review.
· Preparing employment contracts, issuing to employees and tracking their return.
· Assisting with the preparation of all general correspondence associated with the employee lifecycle.
· Assisting with managing the HR mailbox, dealing with queries or redirecting as appropriate.
What we’re looking for:
The successful candidate will be able to demonstrate:
· Meticulous attention to detail
· Evidence of being a team player but with the ability to work on own initiative
· Experience in prioritising varied and conflicting work demands and the ability to work under pressure
· Excellent written and oral communication skills
· Competence in the use of relevant IT and ideally in working with digital platforms
· Excellent organisation and time management skills
· An understanding of the need to be discreet and respect confidentiality
Closing Date: Monday 9th October 9am
The school reserves the right to appoint prior to the closing date.
We hope that after considering all the information provided, you will decide to make an application. Whatever the outcome of your application we thank you for the interest you have shown and wish you well in your future career.
The Royal Alexandra and Albert School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post if successful, including an Enhanced DBS check. Staff must be aware of and comply with policies and procedures relating to child protection, health and safety regulations, security and confidentiality, reporting all concerns as appropriate. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.
Attached documents
About Royal Alexandra and Albert School
The Royal Alexandra and Albert School is a co-educational, comprehensive state boarding school for children aged 7 to 18 years.
We are a lively and purposeful community of approximately 500 Full Boarders, complemented by around 630 Flexi Boarders, who attend an extended day, and together take part in a rich and wide-ranging programme of after-school and weekend activities and trips. A boarding school at our core, we run Saturday morning lessons and, therefore, offer longer extended holidays for our pupils and staff.
What is a state boarding school? In a state boarding school, the education provided between 8.30 am and 3.35 pm is financed by government through the Local Authority - in our case Surrey County Council. Everything else: the boarding provision, meals and the activities that we run, is financed by the charges paid by parents or other organisations and charities supporting our young people. This means that for staff there is the opportunity to be in a boarding environment with all the opportunities that offers, while also being part of the state education system with a genuinely diverse and comprehensive intake of pupils. This diversity means that our pupils grow up with an understanding of what our society is like and how to contribute and play their individual part, as showcased in a quote from our recent Ofsted report “they learn to be respectful and considerate of others and diversity is celebrated”. Working at our school offers a much broader scope of work, and with a strong focus on pastoral care, offers the rewarding opportunity for staff to be more personally involved in the development of our pupils.
Our school maintains a strong focus on academic results and excellent pastoral care, with our latest results proving this. The latest published (DfE 2019) Progress 8 figure is 0.44, i.e. pupils at RAAS are gaining nearly half a grade per subject above similar pupils nationally (with same prior attainment). In 2021, 68% of pupils achieved a grade 5 or above, in both GCSE English and Maths, with 91% of pupils achieving a grade 4 or above in GCSE English and Maths. 41% of all A Levels were graded A*-A 65% of all A Levels were graded A*-B with 23% of students going on to a Russell Group university.
Being a boarding school, many of our staff live on site and form a dynamic and homely community. From the minute you arrive at our beautiful estate you will sense the warmth and enthusiasm which our team exudes, whether in and around the school, out and about on the sports fields, or inside one of our purpose-built boarding houses. Integration into our school culture and community is aided by the support of a mentor, and by having access to great support networks, and excellent facilities, you will find true meaning and personal fulfilment working at our school.
The school dates back to 1949, when an Act of Parliament amalgamated the Royal Alexandra School, founded in 1758, with the Royal Albert School, founded in 1864. Both institutions enjoyed royal patronage for much of their history, and this continues today. Her Majesty the Queen is Patron and the school’s President is Her Royal Highness the Duchess of Gloucester. The underlying charitable purpose of both institutions is enabled through the Foundation which, with support from other charities, funds around 100 bursary pupils, known affectionately as Foundationers. These are pupils for whom the boarding opportunity is genuinely life-changing, as they come from difficult, unstable and / or disadvantaged homes and are often at risk of going into care. For many of these children, boarding at the school provides the first experience of stability for them and access to positive adult role models. To date, the school and its founding institutions have helped over 20,000 bursary pupils.
The beautiful grounds and community atmosphere of The Royal Alexandra and Albert School offers a unique and rewarding working environment. Set in a landscaped country estate consisting of 260 acres of beautiful parkland, woods and gardens, in Gatton Park near Reigate, Surrey, we are within a short distance of Gatwick and Heathrow airports, with excellent links to London, making us an ideal location for staff to work and live. Our large site provides extensive sporting facilities, including floodlit all-weather sports pitches, a state-of-the-art Fitness Centre, indoor swimming pool and Equestrian Centre.
At The Royal Alexandra and Albert School, we are extremely proud of our rich heritage, yet pride ourselves on being future-focused. We believe that attracting and retaining the best talent in our school is fundamental to drive our school forward towards our future vision. We value the contributions of our team to promote our ethos of collaboration, continuous improvement and high performance. We are a community of lifelong learners and encourage our teams to pursue professional growth by facilitating a rich learning and development culture. Our academic teams are tasked with developing and delivering advanced and creative learning practices to ensure our pupils flourish and achieve academically. Our support staff team is highly skilled, and their expertise is integral to helping our school operate at a high standard across all functions. In addition to the skills required, we welcome prospective team members who will play a full and active role in the pastoral and co-curricular life at our school, which is paramount in ensuring the secure and caring boarding environment we strive to provide for all our pupils.
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