IBDP Coordinator

ICS Milan - Viale Ortles, 46, Milan

We are looking for a motivated IBDP coordinator from September 2026!

Role purpose

The IBDP coordinator provides pedagogical and operational leadership for the IB Diploma Programme at ICS Milan. The coordinator is the school’s principal point of contact with the International Baccalaureate and ensures that the Diploma Programme is delivered with integrity, consistency and ambition, aligned with the school’s vision, values and commitment to inclusive, high-quality learning. The IBDP coordinator leads a culture of high expectations, supports teachers to deliver excellent teaching and assessment, and ensures students are guided successfully through the DP and prepared for their next steps.

Reporting line: Secondary Principal

Key working relationships: DP teaching team, TOK/EE/CAS coordinators, Counselling Team, Heads of Department, Student Support / Inclusion, EAL, Designated Safeguarding Lead, Parents/Guardians, IB

Key responsibilities

Programme leadership and quality assurance

• Provide strategic leadership for the DP, ensuring the programme is coherent, well understood, and consistently implemented across subjects and the DP Core.

• Maintain a clear annual development plan for the DP (curriculum, assessment, professional learning, student outcomes, compliance), and report on progress to the Secondary Leadership Team.

• Ensure that policies and procedures linked to the DP are current, understood, and applied (e.g., assessment, academic integrity, inclusion/access arrangements, language policy, admissions).

• Promote a strong DP culture: high academic standards, ethical conduct, student agency, and balanced wellbeing.

IB authorisation, evaluation and compliance

• Lead the school through IB processes including self-study, evaluation visits and post-evaluation development, ensuring evidence is accurate, organised, and reflective of practice.

• Ensure ongoing compliance with IB Programme Standards and Practices, including implementation between evaluation cycles.

• Maintain a working knowledge of current IB regulations, deadlines and requirements; communicate relevant updates to staff, students and families in a timely manner.

• Act as the primary liaison with the IB, including correspondence, reporting and operational requirements.

Curriculum coordination and teaching & learning leadership

• Support subject teachers and Heads of Department in DP course planning, vertical/horizontal coherence, and alignment with IB subject guides.

• Establish structures for effective collaborative planning, standardisation and moderation within and across subject groups.

• Support consistent expectations for teaching, learning and assessment practices, including feedback, academic writing, and approaches to learning skills.

• Promote evidence-informed practice and the sharing of strong pedagogy across the DP team.

Assessment, reporting and results

• Oversee the DP assessment calendar (internal deadlines, feedback cycles, reporting points) to ensure student workload is manageable and deadlines are met.

• Coordinate processes for internal assessment (IA) planning, authentication, standardisation and submission.

• Coordinate predicted grade processes (where used), ensuring evidence-based, consistent practice and robust internal quality assurance.

• Analyse student performance data and results trends; lead improvement actions with departments and teachers.

DP Core oversight (TOK, EE, CAS)

• Provide oversight and coherence for the DP Core and the work of TOK/EE/CAS coordinators, ensuring consistent expectations, timelines and student support.

• Ensure effective monitoring of EE progress (supervision, interim deadlines, academic integrity) and timely submission.

• Ensure CAS is implemented meaningfully and monitored effectively, including student reflections and completion requirements.

• Ensure TOK is resourced and delivered in accordance with IB expectations and integrated thoughtfully into DP culture.

Student guidance, course selection and student success

• Lead DP course selection and option blocks in collaboration with colleagues and parents, ensuring informed, student-centred decisions.

• Advise students throughout the two years on course choices, programme demands and pathways, coordinating support plans for students at risk.

• Track progress and engagement of DP students, coordinating timely interventions and support (academic, organisational, wellbeing-related) with tutors, teachers and relevant teams.

• Support inclusive access to the DP in collaboration with Inclusion/Learning Support and EAL, ensuring appropriate accommodations and support are implemented in line with IB expectations.

Academic integrity and safeguarding the credibility of the programme

• Lead the implementation of academic integrity expectations across the DP, including education, prevention, authentication processes and consistent response procedures.

• Ensure students understand requirements for citation, collaboration, AI use (as applicable), and ethical scholarship across all DP components.

• Maintain clear documentation and records for integrity-related processes and decisions as required.

Exams administration and operational management

• Hold responsibility for the organisational interface with the IB for registration, payments, subject entries, and submission of student work, coordinating closely with administration and finance where appropriate.

• Organise and run mock and final exam sessions according to IB procedures, including:

o secure materials handling

o exam timetable planning and communication

o invigilation arrangements and training

o access arrangements coordination

o incident reporting and required documentation

• Maintain accurate records and ensure operational processes are secure, compliant and efficient.

Communication and stakeholder engagement

• Ensure all stakeholders (students, families, teachers, leadership) understand DP expectations, timelines and requirements through clear communication and structured events.

• Lead DP information sessions (e.g., DP introduction, subject selection, core overview, assessment/exams briefings, results/next steps as relevant).

• Communicate professionally and promptly with families, especially where support plans or significant concerns are involved, in line with school procedures.

People leadership, collaboration and professional learning

• Coach and support DP teachers through DP demands (planning, assessment, moderation, IB processes), fostering confidence and consistency.

• Support induction of new DP staff and ensure they are equipped with core IB knowledge and internal procedures.

• Develop a culture of collaborative professional learning, including targeted IB workshops, peer observation, and sharing practice within the DP team.

• Where applicable, contribute to recruitment and staffing decisions for the DP in partnership with leadership.

Wider secondary contribution

• Contribute to pastoral systems and student support as needed, working in partnership with pastoral leaders and wellbeing teams.

• Undertake other reasonable duties aligned with the scope and seniority of the role.

Safeguarding statement:

ICS Milan is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.

Successful applications will be subject to child protection screening, including robust vetting procedures, checks with past employers, and relevant safeguarding assessments.