Inclusion Administrator, Southwark

Closing date:

Ark Globe AcademySouthwark

Date posted:
Start date: ASAP
Contract type: Full Time
Salary: Grade 3 (£18,747- £20,240)
Contract term: Permanent

Job Description: Inclusion Administrator  

Reporting to: Assistant Principal - Inclusion and SENCO  

Start date: ASAP   

Contract: Permanent - Term Time Only   

Salary: Grade 3 (£18,747- £20,240)   

Hours: 41wks per year – 40 hrs per week (8am until 5pm)

The Role   

As an Inclusion Administrator, you will provide comprehensive administrative support to the school and the Inclusion department and act as a central supporting role for staff, students and parents. You will work with other members of the Academy to uphold the vision and ethos of the school at all times and provide an excellent customer service to a range of stakeholders.

Key Responsibilities 

  • Establish and maintain efficient administrative systems and processes to support the effective running of the school and the department 
  • Provide general clerical and administrative support for the school e.g. photocopying, filing, emailing, completion of standard forms, respond to routine correspondence, letters to parents, etc 
  • Maintain manual and computerised records and management information systems, producing accurate lists or data as required by colleagues or compliance bodies 
  • Ensuring the SEN registers are updated during interventions 
  • To be able to assist Primary Deputy Senco once a week 
  • Managing Assistant Principal - Inclusion and SENCO`s diary and appointments 
  • Ensuring that all SEN students has a student info sheets on file for those inclusion staff members that are responsible for, updating and regularly checking all student referrals
  • Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and diplomacy 
  • Ensuring that administration of spreadsheets with all EAA, any form of notes and evidence to be filed in relevant file, child protection and safe guarding forms are completed, exam arrangements for Key Stage 3 Inclusion students are completed during the exam periods 
  • Assist with student welfare and liaise with parents where necessary 
  • To create documents from start to finish, ensuring finished documents are to an excellent standard. 
  • Ensure all SALT reports are filed and sent to students via post 
  • To provide refreshments for meetings when required 
  • To support with administration associated with Parents’ evenings, SPA days, open evenings and other key academy events 
  • To ensure that all queries are dealt with efficiently and effectively 
  • Maintaining confidentiality at all times 
  • To take minutes during meetings 
  • Organising School Nurse and Young Carer timetables 
  • Organise the day to day running of the Entrust Counselling ensuring student’s timetables are updated 
  • To answer the telephone in a professional, friendly and efficient manner, using the corporate greeting and taking messages where appropriate


Other 

  • Carry out other reasonable tasks as directed by Principal and a SLT member 
  • To be willing to undertake appropriate training in line with contractual duties 
  • To be flexible in regards to working hours 
  • Fire marshal duties 
  • First aid duties


Person Specification: Inclusion Administrator

Qualifications 

  • NVQL3 or equivalent
  • Right to work in the UK

Knowledge, Skills and Experience 

  • Experience of running effective administrative systems 
  • Experience of data entry into databases and other IT systems 
  • Excellent communication, writing and editing skills 
  • Excellent organisation and time-management skills 
  • High level of proficiency with Microsoft Office 
  • Able to build relationships with a range of stakeholders and anticipate others’ needs 
  • Able to manage several projects at once, prioritising accordingly to meet all deadlines
  • Able to take ownership of tasks and work with minimal supervision

Personal Characteristics 

  • Genuine passion for and a belief in the potential of every pupil 
  • Deep commitment to Ark’s mission of providing an excellent education to every student regardless of background 
  • Operates with a spirit of flexibility and optimism 
  • Helpful, approachable, positive and the ability to stay calm and diplomatic under pressure 
  • Have exacting standards and a keen eye for detail 
  • Keen to learn and further develop own skills 
  • Excellent interpersonal skills with children and adults. 
  • Able to take direction but also be able to take initiative when required 
  • Exercises sound judgment, especially relating to confidentiality and discretion 
  • Solution focused with a can do attitude

Other 

  • Commitment to equality of opportunity and the safeguarding and welfare of all pupils 
  • Willingness to undertake training 
  • This post is subject to an enhanced Disclosure and Disqualification by Association 


Ark is committed to safeguarding and promoting the welfare of children and young people in our academies. In order to meet this responsibility, we follow a rigorous selection process. This process is outlined here, but can be provided in more detail if requested. All successful candidates will be subject to an enhanced Disclosure and Barring Service check



Job location

More about Ark Globe Academy
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Type: Mainstream School
Phase: All-through with sixth form
Funding status: State - Academy
Gender: Mixed
Age Range: 3 - 18 years
Address: Harper Road, Southwark, London, SE1 6AG, United Kingdom
Telephone: +44 207 4076877
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Ark Globe Academy opened as a new all through 3-18 academy, specialising in maths and performing arts in September 2008 and moved into new, state of the art facilities in September 2010.

Globe has high expectations. With the right teaching and suppor...