Inclusion Coordinator
Greenshaw High School
Sutton
- Expired
- Salary:
- NJC Outer London Pay Scale, Points 16-25
- Job type:
- Full Time, Permanent
- Apply by:
- 3 July 2025
Job overview
Greenshaw High School is a highly over-subscribed 11 to 18 mixed comprehensive secondary school situated in Sutton, South West London. We are proud of our strong local reputation, having over 4,000 applications for 300 places in September 2024.
Main responsibilities:
1. To provide strategic oversight for the efficient and compliant execution of Annual Reviews, offering support during critical or busy periods
● Maintaining a comprehensive working understanding of the SEN Code of Practice to effectively oversee the overall Annual Review process
● Provide direct assistance to the Inclusion Administrator during peak workload times or for complex Annual Review cases
● Managing the complex diary and calendar arrangements for Annual Review meetings involving the Inclusion team, SENCo, and Deputy SENCo
● Conducting periodic quality assurance checks on Annual Review documentation to ensure adherence to statutory requirements and internal standards
● Serving as an escalation point for intricate or challenging Annual Review queries, or procedural issues
● Liaising with, requesting and collating reports from outside agencies and parents prior to Annual Review in line with statutory timeframes
● Supporting communication and correspondence with Local Authorities, parents, staff, and outside agencies, particularly for complex or sensitive Annual Review matters
● Applying strong organisational and time-management skills to prioritise oversight activities and effectively support deadline adherence across the Annual Review process
● Providing support to the SENCo to monitor SEND funding, spending and contributing to top-up funding requests
2. To conduct the termly provision and reviews of people with SEND
● Maintaining a database of students who require Learning Plans and keeping up-to-date information about interventions they are receiving
● Communicating with key members of the Inclusion team to setup termly appointments
● Providing administrative support to ensure the completion of Learning Plans, and sending out information to parents when Reviews are complete
● Using Provision Map software to record student provisions and costings
● Leading on the development and maintenance of Provision Mapping, with assistance from the Inclusion Administrator.
3. To manage and maintain the BromCom SENCo database, SEND pupil and Inclusion department records
● Maintaining up-to-date records for pupils with SEND, for example, the SEND Register, Provision Map, and other relevant tracking documents
● Ensuring compliance with GDPR by maintaining an efficient filing system for SEND pupil records, overseeing the work of the Inclusion Administrator in this regard
● Distributing confidential, complex or sensitive information to appropriate staff either verbally or in written form
● Circulating information in line with agreed Policy and Procedure for students supported by the Inclusion Department
● Recording and sharing key SEND information with staff and parents and other stakeholders, using agreed school systems
● Supporting and coordinating requests from external agencies regarding information about pupils
● Submitting purchase orders and requisitions on behalf of the Inclusion team and record budget expenditure
● Organising and maintaining key administrative systems including annual reviews, student referrals and round robins
● Collating information to support the evidence-base for referrals of pupils with SEND, for example, EHCNA requests, CAMHS, VPP, etc.
4. To support the work of the Inclusion department
● Providing comprehensive and confidential administrative support for all Inclusion departments
● Attending and completing action points following Inclusion Management Team meetings
● Creating and responding to Inclusion correspondence via telephone, email or letter
● Providing the main point of contact when the SENCo and Deputy SENCo are unavailable, responding to external stakeholders and staff as appropriate
● Triaging queries from external stakeholders and staff to ensure they are directed to the appropriate member of staff for timely resolution
● Providing complex calendar and diary management to the SENCo and Deputy SENCo
● Supporting the SENCo, Deputy SENCo and Speech and Resource Provision Manager with responses to EHCP consultations and queries from parents of prospective students
● Writing and maintaining accurate risk assessments for specific pupils with SEND who require them
● Overseeing re-rooming timetables, room bookings and appointments for external visitors and during examinations/mock examinations
● Providing additional nurture to students who may access the Inclusion department throughout the day
● Making arrangements for direct work with any external professionals (e.g. OT Service, Sensory Impairment Service, Educational Psychology Service, etc.), with assistance from the Inclusion Administrator
5. To oversee and manage the Inclusion department’s complex budgeting and financial purposes
● Manage the submission of complex purchase orders and requisitions, particularly for alternative provision placements, external therapies, and services.
● Oversee the allocation and tracking of EHCP funding, ensuring accurate records and compliance with financial procedures.
● Monitor budget expenditure for the Inclusion team, reporting regularly to the SENCo.
● Contribute to financial planning and resource allocation discussions within the department.
6. To manage the daily operations of a team of Learning Support Assistants
● Daily management of Learning Support Assistants and agency staff, including strategic deployment and redeployment to cover staff/pupil absence
● Conducting regular check-ins and performance reviews for Learning Support Assistants
7. Line management of the Inclusion Administrator
● Overseeing the daily tasks and workload of the Inclusion Administrator
● Providing guidance and support to the Inclusion Administrator
● Conducting regular check-ins and performance reviews for the Inclusion Administrator
Attached documents
About Greenshaw High School
Greenshaw High School is a highly over-subscribed 11 to 19 mixed comprehensive secondary school and sixth form situated in Sutton, South West London. Greenshaw High School is at the heart of a group of over twenty other schools in the Greenshaw Learning Trust. It was designated as a Research School in 2020, so we have access to some of the best research and evidence about how learning can happen most effectively.
With these supportive connections it is no surprise that Greenshaw has been popular with parents of children of all abilities and there continues to be a large demand for places.
Our Vision
We have an established reputation of nurturing high levels of attainment in our students alongside excellent pastoral support. We strive for high outcomes and also value high welfare, for both pupils and staff. Education should not be a choice between one or the other, and we hold both in equal esteem.
Our Learning
As a comprehensive school, our curriculum breadth is incredibly important for us. We want all of our students to experience a wide range of subjects including maths, English, sciences, humanities and languages, and proudly make a space for the performing and creative arts.
We also relish our social responsibility to educate our students about important areas that do not fall neatly into subject categories, but that are critical to young people so they can be empowered citizens and intellectually capable. This includes the books we read in tutor time each morning, and a homework scheme we call The Big Ideas that Shaped the World.
Examination Results
A level results
Reviewing exam outcomes over the last few years of educational disruption presents challenges, but in the previous nine years of public exams our post-16 results were always significantly above national average rates of progress. In the most recent year of public examinations (2019), more than one in five of every A Level grade at Greenshaw High School was at grade A or A* with 73% of students achieving a pass at A*-C.
Over the last two years our students continued to progress well onto their next stage. The majority of our Year 13 students progressed to undergraduate courses (including medicine and law) at prestigious Russell Group universities, including Cambridge and Oxford Universities. We are also proud that our strong work in the creative arts continues to enable large groups of students to move on to foundation art courses, and directly into world leading institutions such as Central St Martins University for the Creative Arts.
GCSE results
Similarly, in Year 11 the proportion of our students securing firm destinations for post-16 education has been ahead of national averages. They have gone on to access a range of BTEC, A Level and other courses both at our school and other colleges locally. In 2019, Greenshaw High School celebrated the GCSE results achieved by students of the school, with 72% of all qualifications graded at 4 or better (what used to be the old ‘grade C’), and a quarter of all qualifications at grade 7 or higher (the old ‘grade A’).
Our Commitment to Your Career
As a Research School Greenshaw High School is committed to providing excellent CPD opportunities and career progression for all staff. We prioritise staff training and development and believe that all members of staff should have a thorough induction and an ongoing programme of training and professional development.
On each Wednesday lessons end an hour earlier, allowing our training to be done within the school day, rather than in twilight sessions. We call this part of the week ‘Professional Growth’, and is divided between departmental sessions on subject pedagogy, and broader professional enquiry in areas such as assessment, educational disadvantage and language. All colleagues are part of the whole school coaching programme where we review effective lesson structures and pedagogy, enabling all of us to continually reflect on our current teaching and always seek to improve.
Our programme of professional development has been recognised as excellent. It was awarded ‘Gold’ status by the Teacher Development Trust, a level of award that is rarely granted.
By investing in staff development our staff body is up to date with the latest thinking and practice in education. This in turn enables them to provide the best learning opportunities for our students, something we are passionate about every day we come to work.
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