Junior School Administrative Assistant (part time - term time)

Reporting to: School Administrator/PA to Head of Junior School
Based at: Churcher’s College Junior School - Liphook

The role:

The Junior School Administrative Assistant plays a key role in the day to day operation of the Junior School. This role is often the first point of contact for current and future parents therefore a successful applicant will already possess excellent communication skills and telephone manner, with strong administration and IT skills. You will be interacting with pupils throughout the school and need to be able respond to them in an appropriate manner.

Key responsibilities:

Secretarial and Administration:

• Man school reception desk and respond to enquiries from pupils, staff, parents and visitors.
• Prepare and issue parent communication and mailings (via iSAMS
• Manage incoming and outgoing post
• Maintenance of staff resources in staff room and stationery cupboard
• Prepare the report folders and associated parent communication for distribution
• Handle general telephone and email enquiries
• Assist in arranging school events e.g. parents evenings
• Attend school events and functions as required
• Assist with the school shop administration as necessary and liaise with parents with regard to uniform services
• Provide administrative support to the School Administrator as required
• Management and coordination of peripatetic music lessons
• Administration of school bus service

Pupil Management and Attendance

• Complete the attendance register – in accordance with current  school regulations
• Collate lunch lists for pupils and staff
• Prepare and manage pupil files
• Maintain records of pupil medical and dietary requirements on ISAMS and provide information to staff.
• Maintain records of clubs and after-school activities on ISAMS

Pupil Welfare and Pastoral

• Administer first aid and care to pupils and contact parents if required.
• Respond to parent complaints and concerns as appropriate
• Maintain stocks of all first aid supplies
• Play a proactive role in pupil safeguarding in accordance with school policies

Personal Qualities:

• Approachable and adaptable working style
• Ability to prioritise and work well under pressure
• Team player, able to work across levels, including senior management, parents and pupils.
• Well presented, with welcoming manner
• A professional and friendly communication style
• Strong attention to detail and high levels of accuracy

Skills and Experience

• Excellent knowledge of Microsoft Office, including Word, Excel and Outlook
• Experience with database systems, preferably with iSAMS or equivalent (training in iSAMS can be provided)
• Understanding on the day to day workings of an independent school would be beneficial
• Proven organisational skills, ability to multi task and prioritise
• Strong administrative ability combined with well-developed interpersonal skills
• An appreciation of the importance of processing confidential information and working with respect for data protection.
• Ability to relate and communicate appropriately to both parents and pupils.
• Current paediatric first aid certificate (training can be provided)

Salary and Basis:

• Location:  Churcher’s College Junior School, Midhurst Road, Liphoo
• Responsible to:  School Administrator/PA to Head of Junior Schoo
• Hours: 24 hours per week 8am – 4.30pm Monday to Wednesday (with ½ hour unpaid for lunch). Term time only including inset days (35 weeks).
• Attendance at our Annual Open Day and Entrance Assessment Day will be required.
• Some additional hours may be required in the school holidays and will be payable on a claims basis and agreed in advance with School Administrator/PA to Head of Junior School.

Pay: £9782 per annum (based on 20 hours per week, term time only plus 5 weeks paid holiday)
Holiday: Five weeks per annum pro rated to be taken during the school holidays.
Start date:  TBC and subject to DBS clearances.
Trial period:  Three months
Notice of Termination A written notice period of half a term is required for either the Employer    or Employee to reasonably terminate the employment Contract.
Pension:  The post holder is entitled to join the Local Government Pension Scheme.

To Apply Please send CV and application form (available on the website) to Moira Noble, PA to Head of Junior School, Churcher’s College Junior School, Midhurst Road, Liphook, Hampshire GU30 7HT or by email to mnoble@churcherscollege.com.

Closing date: 12 noon 1st February 2017

In order to comply with the Children’s Act, all staff appointed to positions at Churcher’s College must undergo an enhanced DBS criminal records check.  A copy of the school policy on DBS is available on request.  Two written references will be required and any gaps in employment records will be investigated.  It is also necessary for all staff to notify the Headmaster before the appointment of any convictions or other factors which may be relevant to their employment in a school environment.