Marketing and Admissions Administrator

Bury Grammar School is seeking to appoint a Marketing and Admissions Administrator to join our Marketing and Admissions Team as our School continues to grow in numbers.

This exciting opportunity has arisen for a strong candidate to support our Marketing and Admissions Team. This role is varied, and we are looking for an adaptable, flexible, and resourceful individual able to cope in a fast-paced environment and deal with changing priorities.

This role would suit an experienced administrator that has previously worked within a busy and committed team, looking after several stakeholders’ tasks concurrently.  The successful candidate will have a high proficiency in IT skills and support, be methodical and organised, have a keen eye for detail, and provide first class customer service. Experience within a school and a marketing role would be an advantage however not essential for the right candidate.

Overall purpose of the job

The role of Administrator is a key supportive role within the Marketing and Admissions team.  You will be a main point of contact for pupils, staff, parents, and visitors.

Timings of role

This role is a term time + 15 days (A Level results week, GCSE results week, and February half term week), with a requirement to work occasional weekends and evenings to assist with school events.

Key responsibilities

• To be the first point of contact for issues relating to Marketing and Admissions.

• Deal with telephone enquiries.

• Monitor multiple email accounts and respond to enquiries in a professional and timely manner, and any follow up is carried out.

• Research, source, cost, and place orders for merchandise for events and other resources.

• Input and maintain applicant and pupil information on our internal database iSAMS, using a high level of accuracy and attention to detail, to ensure the database meets the needs of the Admissions Department.

• Request and obtain new starter pupil data.

• Undertake general administration duties including the creation of mail merge letters, spreadsheets and electronic documents relating to the admission of pupils.

• Assist with the maintenance of website pages.

• Assist with the production of marketing materials, including photographs, social media, and printed literature.

• Assist with the organisation and hosting of School events such as Open Events and Experience Days.

• Assist with marketing and admissions general administrative tasks.

• Undertake diary management of the team and organise and administer tour and assessments.

• Process documentation relating to enquiries and admissions.

• Generate regular reports on admissions and marketing statistics.

• Complete Local Authority forms for new pupils and those leaving.

• Ensure Safeguarding forms are requested, and checks are completed for new pupils.