Office Administration Apprenticeship

You will earn while you learn the role of an Office Administrator in a school. You’ll be based in the school office as part of the administration team and you will assist pupils, teachers and other staff with administration support.

The National School Apprenticeship programme presents a unique opportunity to start a career working in a school. You will receive comprehensive training throughout the apprenticeship and ongoing support from the school.

Working as an Office Administrator you’ll provide support to pupils, teachers and other non-teaching staff with administration responsibilities. This will include creating documents using Microsoft Office, filing and sending documents by email and post. You’ll need excellent communication skills as you will regularly answer the office phone and liaise with members for the public and staff regarding school-related enquiries. You’ll also need a good attention to detail to ensure your work is accurate.

At the end of your apprenticeship you’ll achieve the nationally recognised Business Administration qualification as well as valuable work experience that will provide you with the best chance possible of being offered a full-time role within a school or business. A School Secretary can earn between £15,000 and £22,000 per annum.

Below is a summary of your key roles and responsibilities:

• File documents, transport paperwork and resources (including post) within the school premises
• Answer the telephone professionally and politely
• Liaise with members of the public, students and staff regarding school-related enquiries
• Contribute to the overall ethos/work/aims of the school
• Appreciate and support the work of other professionals
• Attend and participate in relevant meetings
• Participate in training and other learning activities and performance development
• Compliance with all necessary policies and procedures relating to child protection, equality and diversity, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
• Assisting with pupil needs as appropriate

Hamstreet Primary Academy serves children from local surrounding villages. It is situated in a pleasant rural location with easy access to the town of Ashford, the motorway network and Europe beyond. There are 310 children on roll aged from four to eleven. We have a staff of eleven full time and four part time teachers and a further thirty four staff who support the smooth daily running of the academy.

Since November 2013, Hamstreet Primary, alongside Furley Park Primary became academies to create ACE Learning. We are now directly accountable to the Department for Education but have much more control over our practice and procedures.

Skills Required

The successful candidate should be friendly and approachable and have the following qualities:

• The ability to manage themselves and their workload
• Able to plan and organise
• Computer literate
• The ability to cope under pressure
• Commitment
• Good personal presentation
• Enthusiasm
• Sense of humour
• Professionalism
• Confidence
• Willing and able to complete all learning and assessment requirements of the relevant framework
• Able to establish good working relationships with staff, pupils parents and outside agencies

Qualifications Required
Hold GCSE Grade C or above in English and Maths or equivalent.

Personal Qualities
Ability to travel to work

Important Other Information
Prior to interview you are required to complete online initial assessments in Maths, English & ICT. These are called BKSB. If you’re shortlisted please print out the results and take them with you to the interview. You’ll receive an email from NST Head Office with instructions.

Apprenticeship National Minimum Wage (ANMW): The National Minimum Wage for Apprentices is £3.30 per hour (From October 1st 2016 this will be increasing by 3% to £3.40 per hour). This is the legal minimum pay per hour applying to 16-18 year old apprentices and those aged 19 and over in the first year of their apprenticeship. For apprentices 19 or over who have completed their first year and are continuing their apprenticeship, the National Minimum wage appropriate to their age applies.

Future Prospects
Level 3 Advanced Apprenticeship
Full-time employment within the organisation

Reality Check
Willingness to undergo an enhanced DBS check performed by the Employer/school
Ability to travel to work

Training
Training to be Provided
Level 2 Diploma in Business Administration
Employee rights and responsibilities
Functional Skills (if required)
Learning Provider National Schools Training Ltd

Contract Term 60 weeks
Contract Type Intermediate level apprenticeship

Application Contact Kate Wardle
Email Kate.wardle@nationalschoolstraining.co.uk

Closing Date 08.09.2016
Interview Date 14.09.2016

Hamstreet Primary School
Hamstreet
Ashford
Kent
TN26 2EA