Office Administration Apprenticeship

You will earn while you learn the role of an Office Administrator in a school. You will be based in the school office as part of the administration team and assist pupils, teachers and other staff with administrative activities.

Overall Objectives of the Post:
To work as part of the School Administration Team providing reception and administrative support to the school. This will include undertaking a selection of duties which are highlighted below.

Key Tasks of the Post:
Provision of general clerical support relating to the service area.

1. To provide administrative support to the school administration team.

You will:

• Deal with incoming and outgoing post
• Deal with incoming and outgoing telephone calls
• Scan documents and save to the shared area
• Control and reorder office stationary and supplies
• Undertake photocopying as and when required
• Set up and maintain a filing system for student files
• Set up rooms and deal with hospitality arrangements for meetings
• Carry out administration duties using Microsoft Office
• Produce book and address labels

2. You will be an effective team member.

You will:

• Be proficient in Microsoft Office
• Use your initiative and be flexible in your approach to work

3. You will be responsible for undertaking the required learning to achieve the apprenticeship framework in a chosen discipline e.g. Business Administration.

You will:

• Provide support in specialist duties associated with this post.

All employees have a responsibility to undertake training and development as required. They also have a responsibility to assist, where appropriate and necessary, with the training and development of fellow employees.

All employees have a responsibility of care for their own and others’ health and safety.

The above list is not exhaustive and other duties may be attached to the post from time to time. Variation may also occur to the duties and responsibilities without changing the general character of the post.

Reaching New Horizons
All children, staff and governors offer you a warm welcome to Sea View Primary School’s website.

The nursery and primary years of a child’s learning journey are vitally important so that there is a love of learning and a development of friendships in a caring environment.

We deliver an enriched, creative and flexible curriculum so that your child gains English, mathematical, scientific and technological skills. We aim to build your child’s confidence, to teach them

Skills Required
Essential:

• Good verbal and written communication skills
• Good organisational skills
• Good telephone manner
• Good IT skills

Desirable:

• Proficient in Microsoft Office

Method of assessment:

• Interview
• IT Test
• References

Work Experience
Essential:

• Experience of using IT packages e.g. Microsoft Office (Word, Excel Publisher)

Desirable:

• Experience of dealing with the public both face to face and on the telephone
• Reception experience
• Administration experience
• Experience of working in a school office

Method of assessment:

• Application form
• Interview
• References

Qualifications Required
Essential:

• GCSE Grade D or above in Maths and English (or equivalent)

Desirable:

• ECDL/CLAIT or equivalent

Method of assessment:

• Application form
• Certificates

Personal Qualities
Essential:

• Enthusiastic with an excellent work ethic
• Able to work under pressure and to strict timetables
• Able to use initiative
• Able to work as part of team
• Flexible approach to work
• Committed to the principles of equality and diversity

Important Other Information
Prior to interview you are required to complete online initial assessments in Maths, English & ICT. These are called BKSB. If you’re shortlisted please print out the results and take them with you to the interview. You’ll receive an email from NST Head Office with instructions.

Apprenticeship National Minimum Wage (ANMW): The National Minimum Wage for Apprentices is £3.30 per hour (From October 1st 2016 this will be increasing by 3% to £3.40 per hour). This is the legal minimum pay per hour applying to 16-18 year old apprentices and those aged 19 and over in the first year of their apprenticeship. For apprentices 19 or over who have completed their first year and are continuing their apprenticeship, the National Minimum wage appropriate to their age applies.

Future Prospects
Level 3 Advanced Apprenticeship
Full-time employment within the organisation

Reality Check
Wiliness to undergo an enhanced DBS check performed by the Employer/school
Ability to travel to work

Training
Training to be Provided
Level 3 Diploma in Business Administration
Employee rights and responsibilities
Functional Skills (if required)
Learning Provider National Schools Training Ltd

Contract Term 60 weeks
Contract Type Intermediate level apprenticeship

Application Contact Kate Wardle
Email Kate.wardle@nationalschoolstraining.co.uk

Closing Date 01.09.2016
Interview Date 26.09.2016

Seaview Primary
Norham Avenue North
South Shields
Tyne and Wear
NE34 7TD