Office Administrator - EHCP Team

Are you an experienced and highly motivated administrator looking for an exciting new challenge? Do you thrive in a fast-paced environment where no two days are the same? Are you passionate about making a real difference to the lives of students with Special Educational Needs? If so, we want to hear from you!

At Exeter College, we are committed to providing exceptional support to students with Education, Health, and Care Plans (EHCPs). We are looking for an organised, proactive, and confident individual to join our team as an EHCP Administration Co-ordinator. This pivotal role underpins the smooth operation of our EHCP function, ensuring that we meet legal deadlines, provide seamless communication between departments, and maintain high-quality administrative processes.

Key Responsibilities:

•   Diary Management: Co-ordinate and manage the diaries of a team of EHCP officers, ensuring meetings, reviews, and key deadlines are scheduled efficiently.

•   Documentation & Compliance: Monitor and manage essential documents and administration, ensuring all EHCP processes meet legal requirements and timeframes.

•   Data & Systems Management: Accurately input and maintain SEN-related information on our college systems, ensuring that teaching teams have up-to-date, relevant details to support their students.

•   Consultation Support: Facilitate the administrative process of consultations for new starters, liaising with local authorities, schools, and internal teams.

•   Meeting Co-ordination: Organise and manage meetings with both internal and external stakeholders, ensuring effective communication and follow-up actions.

•   Customer Service & Stakeholder Engagement: Provide excellent service to students, parents, staff, and external agencies, handling queries confidently and professionally.

•   Problem-Solving & Adaptability: Navigate a busy and sometimes unpredictable day with confidence and efficiency, prioritising tasks and responding to urgent matters as they arise.

What We’re Looking For:

•   Proven experience in administration, ideally within an educational or SEN support setting.

•   Exceptional organisational and time-management skills with the ability to juggle multiple priorities.

•   Strong IT skills, including proficiency in Microsoft Office and data management systems.

•   Excellent communication and interpersonal skills, with a customer-focused approach.

•   Confidence in dealing with a wide range of stakeholders, including parents, staff, and external agencies.

•   A proactive, solution-focused mindset with the ability to work both independently and as part of a team.

Why Join Us?

•   Be part of a dedicated team that makes a real difference to the lives of young people.

•   Work in a dynamic and supportive environment where your contributions are valued.

•   Enjoy a varied and fulfilling role with opportunities for professional development.

If you’re ready to take on this rewarding role and contribute to the success of our EHCP function at Exeter College, we’d love to hear from you! Apply now and be part of something truly impactful.

The closing date for receipt of completed applications is Monday 21st April 2025

Interviews will be held in Exeter on Tuesday 29th April 2025

No CVs or agencies please.

Everyone’s welcome to apply for a role here, regardless of personal characteristics, including race, age, gender, religion, ability, disability, or sexuality.

We’re totally committed to the safeguarding and welfare of all our students, and we expect you to be too. We follow safer recruitment statutory guidance (Keeping Children Safe in Education). If you’re successful, you’ll be required to complete thorough pre-employment checks, including an enhanced DBS check and satisfactory references. All posts at Exeter College are exempt from the Rehabilitation of Offenders Act (ROA) 1974. The amendments to the ROA 1974 (Exceptions Order 1975, (amended 2013 and 2020)) mean that when applying for certain jobs and activities, certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. The MOJ’s guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications, related exceptions and further information.