Office manager & PA to Headteacher/SLT

                                              ST. CHAD’S  RC PRIMARY SCHOOL

                         OFFICE MANAGER AND PA TO HEADTEACHER/SLT

One year fixed term contract, with the possibility to extend further.

Job Purpose:  To lead and manage the administrative functions of the school and provide a highly efficient support service to the Headteacher, Senior Leadership Team, Governing Body and teaching staff.

Accountable to:        Headteacher

Scale:                         Grade 6 – Grade 7, (depending on experience).

Hours of work:          15-20 hours per week, (flexible working hours).

Holidays:                    39 weeks, plus 10 days

Application Deadline: Friday 11th October at 12 noon

Short Listing: Monday 14th October

Interviews: Thursday 17th October

Start Date: Monday 4th November

Visits to the school can be arranged by contacting the Head Teacher on 0161 205 6965

Duties and Responsibilities

St. Chad’s RC Primary School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

The Office Manager and PA will act as the Headteacher’s and Senior Leadership Team’s first point of contact with people from both inside and outside the school.  They will provide an essential link between the Headteacher and senior staff and make decisions as to the best point of contact for those wishing to meet or speak with senior leaders.  The Office Manager and PA will provide an essential leadership function which will ensure the school operates smoothly, enabling key leaders to be effective in terms of their organisation and time management.

The ideal candidate will also have experience of school business functions, including budget management, human resources, premises management and health and safety. Opportunity for career development for the successful candidate.

Office Manager & PA to Headteacher duties: 

Managing a team of three office based staff; arranging work load and allocation of administrative duties to ensure effective running of all administrative procedures. Reviewing, monitoring and supporting their work to ensure all are able to carry out their duties effectively

Dealing with incoming telephone calls, enquiries and requests and taking appropriate action

Deal with incoming e-mail and post, often corresponding on behalf of the SLT

Organising and maintaining diaries for making appointments and room bookings for the SLT & Office Staff.

Interface with all parts of the school and externally with other schools and organisations on behalf of the Headteacher and SLT

Taking dictation and minutes (including attendance at some after school meetings)

Producing documents, briefing papers and reports

Devising and maintaining office systems including data management, file storage, filing etc.

To co-ordinate the timetable of holiday and lunchtime cover

Liaising with Local Authority regarding pupil exclusions and arranging Disciplinary Committee and Appeals meetings

To assist the SLT across a range of school issues, finance and personnel related

Whole School Events

Organising and planning whole school events including Open Evening, Presentation Evening and other events throughout the year

Analyse  and evaluate events and report to SLT

Recruitment

To assist with the whole school safer recruitment procedures and maintaining the Single Register

Responsible for the Recruitment Process ensuring compliance with Safer Recruitment Policy and obtaining appropriate DBS checks

Cover Administrator

Manage, administer and monitor all staff cover arrangements.

Organise daily timetables for Cover Supervisors

Liaise with supply agencies as appropriate obtaining best value

Responsible for supply teachers whilst on the school premises

Arrange provision, analysis and evaluation of data, detailed reports to the SLT

Sickness and Absence Reporting

Responsible for recording and monitoring staff sickness and absence

Providing reports to SLT on staff absence

Producing weekly reports to LA

Carry out Return to Work interviews

Performance Reviewer

To undertake Appraisal and Performance Management for administration staff and support staff

To undertake any other duties commensurate with the grading of the post as directed by the Headteacher

Completed applications should be returned to admin@st-chads.manchester.sch.uk . 

We are committed to safeguarding and promoting the welfare of children.

Request for references will be made before the interview date.

All posts are subject to an enhanced DBS check.