ST. CHAD’S RC PRIMARY SCHOOL
OFFICE MANAGER AND PA TO HEADTEACHER/SLT
One year fixed term contract, with the possibility to extend further.
Job Purpose: To lead and manage the administrative functions of the school and provide a highly efficient support service to the Headteacher, Senior Leadership Team, Governing Body and teaching staff.
Accountable to: Headteacher
Scale: Grade 6 – Grade 7, (depending on experience).
Hours of work: 15-20 hours per week, (flexible working hours).
Holidays: 39 weeks, plus 10 days
Application Deadline: Friday 11th October at 12 noon
Short Listing: Monday 14th October
Interviews: Thursday 17th October
Start Date: Monday 4th November
Visits to the school can be arranged by contacting the Head Teacher on 0161 205 6965
Duties and Responsibilities
St. Chad’s RC Primary School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.
The Office Manager and PA will act as the Headteacher’s and Senior Leadership Team’s first point of contact with people from both inside and outside the school. They will provide an essential link between the Headteacher and senior staff and make decisions as to the best point of contact for those wishing to meet or speak with senior leaders. The Office Manager and PA will provide an essential leadership function which will ensure the school operates smoothly, enabling key leaders to be effective in terms of their organisation and time management.
The ideal candidate will also have experience of school business functions, including budget management, human resources, premises management and health and safety. Opportunity for career development for the successful candidate.
Office Manager & PA to Headteacher duties:
Managing a team of three office based staff; arranging work load and allocation of administrative duties to ensure effective running of all administrative procedures. Reviewing, monitoring and supporting their work to ensure all are able to carry out their duties effectively
Dealing with incoming telephone calls, enquiries and requests and taking appropriate action
Deal with incoming e-mail and post, often corresponding on behalf of the SLT
Organising and maintaining diaries for making appointments and room bookings for the SLT & Office Staff.
Interface with all parts of the school and externally with other schools and organisations on behalf of the Headteacher and SLT
Taking dictation and minutes (including attendance at some after school meetings)
Producing documents, briefing papers and reports
Devising and maintaining office systems including data management, file storage, filing etc.
To co-ordinate the timetable of holiday and lunchtime cover
Liaising with Local Authority regarding pupil exclusions and arranging Disciplinary Committee and Appeals meetings
To assist the SLT across a range of school issues, finance and personnel related
Whole School Events
Organising and planning whole school events including Open Evening, Presentation Evening and other events throughout the year
Analyse and evaluate events and report to SLT
To assist with the whole school safer recruitment procedures and maintaining the Single Register
Responsible for the Recruitment Process ensuring compliance with Safer Recruitment Policy and obtaining appropriate DBS checks
Manage, administer and monitor all staff cover arrangements.
Organise daily timetables for Cover Supervisors
Liaise with supply agencies as appropriate obtaining best value
Responsible for supply teachers whilst on the school premises
Arrange provision, analysis and evaluation of data, detailed reports to the SLT
Sickness and Absence Reporting
Responsible for recording and monitoring staff sickness and absence
Providing reports to SLT on staff absence
Producing weekly reports to LA
Carry out Return to Work interviews
To undertake Appraisal and Performance Management for administration staff and support staff
To undertake any other duties commensurate with the grading of the post as directed by the Headteacher
Completed applications should be returned to email@example.com .
We are committed to safeguarding and promoting the welfare of children.
Request for references will be made before the interview date.
All posts are subject to an enhanced DBS check.