Office Manager and Attendance Officer
Kent College, Pembury
Kent
- £31,386.78 - £32,479.55 per year
- Expired
- Salary:
- Own Competitive Scale
- Job type:
- Full Time, Permanent
- Start date:
- ASAP
- Apply by:
- 30 January 2023
Job overview
Office Manager and Attendance Officer
Full time 37.5 hours per week (all year round)
ASAP
We are seeking to appoint an Office Manager and Attendance Officer with enthusiasm and flexibility, who will be responsible for managing an efficient and effective administrative office and leading the administration team. Other duties include receiving visitors, dealing with day-to-day enquiries, including telephone calls, and assisting with general duties in the main school office. The role requires the very highest standards of customer service at all times, with the ability to deal with external visitors as well as staff at all levels. Highly accurate administration skills are essential.
The successful candidate will demonstrate;
· Strong interpersonal skills.
· Strong numeracy and IT skills.
· Proof reading skills.
· Attention to detail.
· The ability to work to deadlines.
· Proactivity and adaptability.
Core duties include;
Leadership:
· Manage workload in the office to ensure that tasks are completed in an efficient and effective manner.
· Line management of all school administration staff.
· Chair a weekly meeting with all administration staff.
· Ensure effective liaison between the senior and prep admin teams and sharing of best practice.
· Delegate and allocate tasks to the administration team as appropriate.
Specific Duties:
· Manage administration support for senior staff (excluding Head, Bursar and Head of Prep). Arranging meetings and telephone calls, dealing with parents on their behalf.
· Support the DSL by keeping Child Protection files and ensure systems are up to date and following latest procedures.
· Be responsible for Senior School Attendance including recording absences and late arrivals and completing regulatory returns.
· Carry out Bi-annual appraisals of all administration staff and analysing training needs.
· Contribute to inspections and other initiatives.
Working hours
Monday to Friday, 37 ½ hours per week all year round. Working hours will be during term time 7.30am-3.30pm and during school holidays 8.00am -4.00pm.
Kent College Pembury operates its own salary scale. The salary is dependent upon experience but is likely to be in the range of SSG8.4 –SSG9.1 (£31,386.78-£32,479.55).
The Admin Team is an integral part of the success of the school. The team currently consists of a Head’s PA, Head of Prep School’s PA, Senior and Prep School receptionists and a Whole School Administrator. The team works collaboratively and focuses on delivering seamless customer service. The successful applicant should expect to become embedded in the life of the school and there will be opportunities to engage with different departments and teams, as well as developing your own skills through training opportunities.
We are delighted to welcome applications from candidates who share our core values and who are able to contribute to our continued future success. We recruit staff of the highest calibre who will inspire, support and challenge the pupils, and fellow colleagues, to achieve their full potential.
Closing date: Monday 30 January 2023 by Midday
The completed application form, including the names and addresses of two referees, CV and a letter of application should be sent to the Head, Miss Katrina Handford.
Candidates are encouraged to apply well before the deadline. We reserve the right to interview candidates before the closing date.
References will be taken up prior to interview. One of the referees should normally be the applicant’s current or most recent employer. The post requires the highest level of clearance through the Disclosure and Barring Service (DBS).
Kent College is committed to safeguarding and promoting the welfare of children. Appointees must be prepared to undergo child protection screening Child Protection and welfare are taken very seriously at Kent College, with guidelines on confidentiality and staff-pupil relationship procedures well-publicised to staff.
All gaps of employment are to be accounted for and rigorously investigated. Referees are contacted to ensure the validity of the reference. Testimonials are not acceptable in place of confidential references.
Attached documents
About Kent College, Pembury
Background
Founded in 1885, Kent College is an ISI ‘Excellent’ independent day and boarding school from 3-18 years. Forest Explorers Nursery is for girls and boys from rising 3 years and the Prep School is currently co-educational to Year 3 with boys joining each subsequent year group until the Prep School is a co-educational school in 2027. The Senior School is girls only from ages 11-18 years.
Since 1939, Kent College has been located in 75 acres of beautiful countryside in Pembury, on the outskirts of Tunbridge Wells. The school campus enjoys excellent facilities, including two indoor sports halls, indoor swimming pool, floodlit Astro, state of the art 200 seat theatre, modern science block, art studios and a Sixth Form centre.
Our Vision
To unlock the potential of all.
Our Aims
Individual excellence is at the heart of our community. We value
Achievement
Support for all
Purposeful citizenship
Individuality
Reliability, respect, resilience
Enquiring minds
Kent College's Aims
- By nurturing, valuing and celebrating each individual.
- By creating an aspirational environment in which intellectual curiosity can flourish in order to maximise the academic achievement of all.
- By promoting the Methodist value of 'doing all the good you can' and inspiring all to make purposeful contributions as global citizens.
Heads
Katrina Handford (Head)
Salli Hall (Head of Prep School)
Nursery and Prep School
The Prep School is a friendly, caring and happy school with a current roll of over 100 pupils aged 3 to 11 (Nursery – Year 6). In addition to the core subjects of English, Maths and Science, all of the pupils in Key Stage 2 study Geography, History, Art, DT and RE. ICT is taught from Year 1 upwards. There are specialist teachers in Music, French, Drama and PE, and Mandarin is taught in Year 6. Class sizes in KS1 and KS2 are normally a maximum of 21. Each year, a number of pupils apply for and are awarded scholarships to the Senior School, and around two thirds of Year 6 pupils move up to the Senior School.
Senior School and Sixth Form
The Senior School has over 300 day and boarding pupils. Boarders make up 20% of the total school and come from all over the world. Entry at 11 and 13 is by an entrance test, interview and classroom observations, and the school accepts pupils with a range of academic abilities. Kent College offers a choice of 24 GCSE subjects, with group sizes usually between 3 and 18. Most pupils complete 10 GCSEs or IGCSEs, but there is the opportunity to take more or less depending on interest or need. Students are also accepted for entry at 16+ and there are over 70 pupils in the Sixth Form. We offer over 20 subjects at A Level and 3 BTECs. Class sizes in the Sixth Form normally range between 3 and 12.
Extra Curricular Activities (ECA)
Kent College places a strong emphasis on extra-curricular activities and has a flexible and innovative lunchtime and after-school programme of prep and activity sessions. All pupils are encouraged to plan the use of their time so that they follow a balanced programme of academic work and extra-curricular activities. The pastoral care in the school is very strong and all staff are highly involved in wellbeing and general pastoral matters. All teaching staff are required to be involved in at least one ECA and most do more than this, as both subject and general ECA’s are available.
ISI (2023)
Kent College was judged to be ‘Excellent’ in both Academic Achievement and Personal Development, as well as being fully compliant with the Independent Schools Standards, including the National Minimum Standards for Boarding and the Early Years Foundation Stage.
“Pupils have exceptionally positive attitudes to all aspects of their learning. They have a ‘can do’ attitude and persevere at all ages, greatly enjoying working together.
Pupils are highly confident and are well prepared for the next stage of their lives.
Pupils achieve high levels of knowledge, skills and understanding across all areas of the curriculum. This is as a result of the high expectation, strong subject knowledge and expertise that characterise the teaching.
Pupils put in to practice the Wesleyan philosophy of the school and are proud to do all the good that they can.
The pupils’ contribution to others, the school and the community is excellent.”
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