Office Manager

Based at Orion Eden Park

Orion Education is a values-led organisation, driven by a determination to create welcoming and open schools for the local community, where every person thrives, makes excellent progress, and succeeds. We are committed to improving outcomes and transforming lives, realising social mobility, and the transformative power of education. We value the difference in all of our schools while seeking to bring them together around a framework that delivers an enriching experience and a great education for the young people within our care. 

We want the very best for all of our young people. Our plan to ensure that we deliver great schools is underpinned by our shared values of trust, kindness, and endeavour. Our schools and our staff are collaborative and we seek to create consistency and quality throughout. 

Our leaders create improvement in schools that is robust and sustainable. We are as enthusiastic about developing and nurturing our staff, as we are about developing our young people. Our professional development programs and our approach to school improvement provide quality and rigor while creating a depth of experience and learning for our staff. 

About the role 

The Office Manager will lead and oversee the administration service and operational tasks within the Academy. They will ensure compliance and delivery to an excellent standard.

Key Responsibilities 

General administration 

To ensure that all administrative arrangements for the school run effectively through the line management system – including reception, student reception, reprographics, and the administrative team.

Maintain accurate HR records and share information with colleagues or refer on as appropriate. 

To support with the management of absence paperwork

Oversee the schools Social Media platforms

Support with updating and compliance of the school website

To support in maintaining the Single Central Record and ensure compliance with DBS checks

To be responsible for ensuring the main reception and student reception are managed at all times

To support with the School Workforce Census making sure that all staff information is correct on Arbor

Line management of the administrative team including probation meetings, management of absence leave and performance management review meetings

Ensure that all new staff are inducted, trained and informed of the school’s ethos, values, safeguarding and trust/school procedures.

Coordinating new staff packs including keys, ID passes etc as part of their induction

To prioritise and delegate incoming work and ensure completion to a high standard and in a timely manner.

Facilitate effective communication within the school community and ensure that all communications sent to parents are of a high standard and are GDPR compliant.

Develop the administrative service and procedures to ensure that processes are effective

To develop an appropriate range of self-evaluation activities to ensure that administration staff regularly review their function and its effects on service provision.

To be responsible for the administration department budget.

To support with the organisation of whole school events 

To provide administrative support using Microsoft Word, Excel, PowerPoint, Forms, Teams and Outlook as well as other school packages including Arbor, Wisepay, SAGE, Cunninghams, Inventry and Ring Central.

To be involved in training/INSET activities as necessary.

Administration of Free School Meals and School uniform bursaries

Support the School Business Manager as needed with relevant HR and payroll tasks

Supporting the Senior Leadership Team with ad hoc tasks

To maintain and update the Admin Staff Handbook

Fire Marshall responsible for Critical Incident kit 

Orion Education is committed to safeguarding and promoting the welfare of young people and expects all staff and volunteers to share this commitment. All offers of employment are subject to an Enhanced DBS check and where applicable, a prohibition from teaching check will be completed for all applicants. Orion Education is fully committed to equality and to valuing diversity as an employer and a provider of education.