Office Manager

The Raise Academy is a brand-new school opening in September 2024. The school will specialise in supporting up to 64 pupils aged 11-16. 

The Raise Academy pupils will have the opportunity to be engaged in a wide range of vocational and practical subjects that will give them new opportunities to progress personally, socially and academically. The curriculum will be underpinned by high quality and supportive Maths, English and Science and all lessons will be taught in small classes of up to 8 pupils, with teachers, learning mentors and pastoral/teaching assistants.

All members of staff have a commitment and passion to deliver the best possible educational experiences, encouraging all students to dream big and empowering them to lead successful and fulfilling lives, in a safe and protected, well-supported atmosphere. Our aim is to reignite that love for learning that may have been lost at some point, through inspirational teaching and provision of opportunity.

The Raise Academy will also provide the opportunity for you as educators and those supporting education to make a real difference in an environment that supports your professional development.

Purpose of the Role: 

To establish and provide a comprehensive and effective administration and office support to the school, being responsible for the day to day running of the school office and site functions. 

The postholder will be expected to provide the main point of contact for parents and visitors, ensuring communication channels are effective.  

Duties and Responsibilities:

Administration: 

·   To manage the school’s administrative systems in line with Trust policy and guidelines 

·   To establish and manage systems and procedures for all the administrative needs of the school e.g. letters, e mails out to parents within agreed deadlines, brought forward and filing systems, etc. 

·   To manage and update the school’s calendar, organise and schedule meetings, book courses, arrange travel and book accommodation 

·   To receive and welcome visitors and parents/carers in a professional manner and providing refreshments as required 

·   To receive the school’s incoming telephone calls, respond to queries and provide general information about the school as appropriate. Ensure an appropriate system is in place to efficiently deal with requests/ take messages  

·   To co-ordinate the collection, entry and extraction of data required to complete statutory returns by the timescales set by DFE/EFA 

·   To monitor the use of the school’s stationery and equipment. 

·   To remain conversant with the Head Teacher’s workload on an ongoing basis, whilst actively supporting the Head Teacher in discharging day-to-day school matters and queries. This will involve undertaking roles and tasks (with minimal supervision) that require an in-depth understanding of methods, systems and processes over a range of procedures. Additionally, to undertake drafting of detailed reports, information and related correspondence as required on behalf of the Head Teacher 

·   To provide mentoring support, key training and direct/manage workload of any other administrative staff. 

·   To manage and update on a regular basis relevant content of the school website