Office Manager

We believe a great values driven education has the power to transform futures. Every student who joins us will receive the very best education and will be prepared to take their place in the world with confidence, purpose, enthusiasm and strength of character. Our shared Christian values of Love, Co-operation, Stewardship, Respect and Service permeate all the work undertaken in college. Students are encouraged to recognise the importance of education in their own fulfilment as individuals.

Job Overview:

In charge of the day to day running of the Reception & Main Office, requiring a thorough knowledge of all office procedures, including using MSOffice, Google suite, telephony, dealing with students, dealing with staff, welcoming visitors, filing, mail, email, photocopying, general administration etc.

Main Duties / Responsibilities

1.       Ensure the administrative and clerical tasks are undertaken in accordance with agreed policies, procedures and appropriate legislation.

2.       Line managing the office staff team and supporting them in all areas of their work.

3.       Managing all aspects of the School reception service including greeting visitors and answering phones.

4.       Receive all work into the office, determine priorities and complete task or delegate duties to office staff, as appropriate, ensuring deadlines are achieved.

5.       Comply with the requirements of health and safety, GDPR, Safeguarding, other relevant legislation and school policies.

6.       Dealing with parent queries – deciding which action needs to be taken and by whom.

7.       Maintain confidentiality and discretion at all times.

8.       Maintaining high and professional standards as the front line to the school

9.       Organise the immunisation programme for students and the school photographer programme.

10.   Be First Aid trained to deal with student and staff incidents.

Promotion of School Values

1.   To contribute to whole school events as and when required

2.      To support and contribute to the School’s commitment to safeguarding all students. All schools in the Good Shepherd Trust are committed to safeguarding and promoting the welfare of children and young people. Therefore, all employees working at Christ’s College are expected to share this commitment.

3.      To be aware of the School’s duty of care in relation to staff, students and visitors and to comply with all health and safety policies at all times.

4.      To be aware of and comply with the codes of conduct, regulations and policies of the School and its commitment to equal opportunities.

A great deal of information and work dealt with is, of necessity, confidential and it is important that none of this information is disclosed to any unauthorised person, and that it is dealt with discreetly and with integrity.

Flexibility

In order to deliver the service effectively, a degree of flexibility is needed and the post holder may be required to perform work not specifically referred to above.