Office Manager

Location:   Swindon

Hours:        37.5 hours a week, term time plus two weeks

Contract:    Permanent

Salary:        £27,667 to 29,118 per annum, pro rata to the FTE of £30,500 to £32,100 per annum

Start Date: 1st March 2026

Nova Hreod Academy is a thriving, high-performing secondary school in Swindon, part of the United Learning Trust. We are a school united by a simple, powerful aim: to give every student the best possible chance of success. Guided by our values of Excellence, Hard Work and Kindness, we are proud of our strong culture, our ambitious curriculum, and our warm, inclusive community.

We are now seeking an exceptional Office Manager to lead our busy, high-performing office and front-of-house team. This is a fantastic opportunity for an organised, proactive and people-focused professional who thrives in a fast-paced environment and wants to make a meaningful impact in a school that is genuinely going places.

As part of the United Learning Trust, we offer great benefits for our staff, including:

• free onsite parking,

• Health Cash Plan,

• cycle to work,

• access to extensive range of discounts and cashback opportunities across a wide variety of well-known retailers and service providers,

• will writing,

• RAC discount,

• life insurance,

• discounted gym membership.

United Learning is a group of schools that aims to provide excellent education to children and young people across the country. We seek to improve the life chances of all the children and young people we serve and make it our mission to bring out ‘the best in everyone’ – pupils, staff, parents and the wider community.

Why Join Nova Hreod Academy?

• A welcoming, ambitious school with a strong reputation and a clear vision for excellence

• A supportive leadership team and a collaborative staff culture

• A vibrant community where students are polite, motivated and proud of their school

• Part of United Learning, offering excellent professional development and career progression

• A school that celebrates success, invests in its people, and lives its values every day

About the Role

As Office Manager, you will lead and develop a high-quality office, reception and student services function, ensuring a professional, efficient and safeguarding-aware service at all times.

You will also oversee marketing and communications, helping to enhance the Academy’s visibility, reputation and engagement with families and the wider community.

Key Responsibilities

Office Leadership & Service Excellence

• Lead day-to-day operations across reception, student services, reprographics and communications

• Maintain robust office systems, workflows and service standards

• Ensure a warm, professional and safeguarding-aware front-of-house experience

• Manage rotas, calendars, cover arrangements and key events

• Track KPIs and drive continuous improvement

• Line manage, develop and support the office team

Student Services & Data Compliance

• Oversee accurate student records and data management (Arbor)

• Ensure GDPR-compliant processes and secure document handling

• Coordinate first aid provision, medical needs and incident reporting

Marketing, Communications & Events

• Lead the school’s marketing activity, including website, social media and newsletters

• Produce high-quality, brand-consistent content

• Plan and deliver open evenings, parents’ evenings and whole-school events

• Strengthen community engagement and partnerships with local primary schools

Facilities & Operational Support

• Coordinate PFI helpdesk requests and track resolution

• Support health and safety processes and visitor management

• Oversee reprographics to ensure cost-effective service

Who We’re Looking For

• A confident leader with experience managing people and processes

• Highly organised, solutions-focused and calm under pressure

• Excellent communication skills and a commitment to outstanding customer service

• Strong IT skills and experience with MIS systems (Arbor desirable)

• Someone who embodies our values of Excellence, Hard Work and Kindness

Ready to Make a Difference?

If you’re a proactive, detail-oriented professional who wants to be part of a school that truly values its staff and students, we’d love to hear from you.

Apply now and help us continue to build a school where every child is known, valued, and supported.

For further information or an informal discussion about the role, please contact Sam Jadeja, the Executive Business Director, on sam.jadeja@swindon-academy.org.

Safeguarding Statement

Nova Hreod Academy is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff and volunteers to understand and share this commitment. The successful applicant will be subject to an enhanced DBS check, at least two satisfactory references must be provided, and any other safeguarding checks that are required at the time of appointment will be applied to the pre-employment process. All offers of employment are conditional and subject to safeguarding checks being met successfully. Nova Hreod Academy reserves the right to withdraw an offer of employment should it deem pre-employment checks as unsatisfactory.

Following the shortlisting stage, and prior to making a final decision, the School will collect and process information publicly available about you by conducting a brief online search using an internet search engine. We do this to ensure that the school acts in accordance with its obligations set out in the latest version of KCSiE.

By signing the application form I understand that I am giving my consent for the School to carry out an online search if I am shortlisted for this post. The search would be part of the School's due diligence in line with the latest KCSIE guidance and would be limited to identifying any incidents or issues that have happened and are publicly available online. I understand that the