Operations Manager

Strategic Responsibilities

·        To contribute to the strategic development of the school by working with colleagues to develop and evaluate strategies, policies, processes and procedures, and to promote and manage change in order to meet the School’s Priorities identified in the School’s Improvement Plan.

·        To provide administrative support to contribute towards tracking the pupil premium funding provided to school to support specific groups of children who are vulnerable to underachievement, ensuring that they receive educational opportunities to improve attainment and overcome barriers to learning.

·        To ensure the school makes best use of its resources through strategic planning, and the production of timely and fully costed sustainable proposals, in line with agreed budgets and which demonstrate best value within the context of the Trust procurement policy.

·        To undertake school-based project management as required, ensuring that projects are delivered within budget, on schedule, and meet the needs of the learners and the school community.

·        Through active involvement with on the Senior Leadership Team  ensure that all forthcoming events are facilitated in terms of support services and availability of accommodation and resources.

·        Provide outstanding operational management offer all areas of responsibility.

·        Maintain an up-to-date understanding of Trust policies and procedures; and incorporate the implications within the operation of your role and oversee the management of school policy review.

·     Support the Headteacher and the Senior Leadership Team to ensure that their responsibilities to the School are effectively undertaken through  delegation to support from the admin team.

Administration and Line Management

·        Be responsible for the indirect and direct supervision of designated colleagues, undertaking performance management as required.

·         Manage the Facilities Team Leader and Administration Team through regular meetings, setting of appropriate targets for performance, providing support and challenge, and undertaking regular reviews for feedback.

·        Undertake the appraisal process for the Facilities Team Leader and administration team.

·    Work closely with the facilities team to ensure all school logistics and events are effectively organised and communicated with staff.

·        To devise and maintain efficient office systems and filing records. Work with the Trust Strategic ICT Manager to maintain and manage email groups on behalf of the school.

·        In line –management of the events coordinator, provide admin and planning support for events such as Open Evening and Celebration Evening.

·        Ensure an efficient and effective customer service is provided to all internal and external parties at all times.

·        To establish and maintain appropriate internal communication, team meetings and briefing sessions, administrative and clerical support procedures and record systems throughout the School.

·        Through supervision of the Administrative Team, ensure data for statistical returns to the DfE, Local Authority and other outside agencies are accurately prepared and submitted as required by the Headteacher or the Trust.

·        Through the supervision of the Administrative team ensure that the school’s electronic payment system and messaging system is operating to its full potential and well maintained.

Human Resources

·        Be responsible for the day-to day management of HR within school, seeking advice and support from the Trust HR advisor/legal advisors on complex matters where required.

·        Maintain personnel records in line with government guidance, including recruitment checks, sickness, training and holiday records.

·        Be responsible for ensuring the school’s information system and SCR are accurate and compliant at all times.  

·        To support the Headteacher with ensuring the school’s policies are clearly communicated to and followed by all staff in school.

·     Retain/archive recruitment files and provide recruitment data for SLT/Trust as required.

·        Contribute to the administration of the recruitment of all staff working with the Trust recruitment team.

·        Oversee the implementation of the School’s Visitor Management Policy.

·        Work with the Assistant Head of Logistics to ensure relevant risk assessments for staff are conducted when required.

·        Support the recruitment, management and training of apprentices as required.

·        Ensure that suitable training is identified for office staff, taking into consideration, changing requirements in roles and ensuring that monitoring and evaluation of training is undertaken.

·        Manage and maintain all DBS applications and records for current and new staff as well as volunteers.

Finance

·        To provide admin support to the Headteacher when  preparing and planning long term budgets, in consultation with the CFO and be responsible for advising staff on budgetary allocations.

·        To work closely with the budget holders to collate and review expenditure and ensure the effective delivery of financial processes within school.

·        Act as the budget holder for identified cost centres.

·        To contribute to ensuring all relevant bids and supplementary external funding available to the school are prepared and applied for and to maximise income generation within the ethos of the School by investigating sources of funding and acting as the point of contact with regard to grant applications and other donations at the school and ensuring that best value principals are adopted.

Please see attached job description which will provide additional information on the position.