PA to the Principal
The City Academy, Hackney
Hackney
- Quick apply
- Expired
- Salary:
- Scale S01-S02, Point 23-29 £31,434 - £34,986 pro rata (Actual £27,692 - £30,821 per annum)
- Job type:
- Full Time, Permanent
- Apply by:
- 18 November 2019
Job overview
Term Time + 5 days (40 weeks per annum)
37 hours per week
To provide strategic and general administrative support to the Principal and Vice Principals, and assist the HR Manager on specific human resources tasks (provided permission from the Principal is sought and workload allows).
Principal Accountabilities
1. Provide high quality assistance to the Principal, communicating with a wide range of individuals and agencies, managing meetings, coordinating the diary, and drafting key strategic documents.
2. Support the HR Manager in the recruitment process during peak periods.
3. Undertake additional responsibilities as required to support the SLT.
Main Activities and Responsibilities
Main duties and responsibilities are indicated here. Other duties at an appropriate level and nature may also be required and will be negotiated.
1. Providing personal assistance to the Principal
• Managing and directing communications with the Principal including:
o Dealing with correspondence including distribution and drafting responses.
o Responding appropriately to phone calls, emails and personal enquiries.
o Updating enquirers on matters being dealt with by the Principal.
o Produce letters and compile reports for the Principal, and produce other documents and returns as required.
o Liaise with individuals and agencies over confidential matters relating to students, parents and staff.
• Set-up, organise and maintain the Principal’s electronic diary including:
o Planning and communicating diary commitments on a weekly basis.
o Coordinating arrangements for meetings, including refreshments and minute-taking where appropriate.
o Organising travel arrangements for the Principal.
• Set agendas and take minutes at Senior Leadership meetings.
• Take minutes at staff briefing sessions and Middle Leader meetings when required.
• Support the Principal in preparing and maintaining the current and new year plans.
• Support the Principal in coordinating admissions.
• Support the Principal in the management of exclusions, including:
o Drafting and filing exclusion letters and exclusion record forms.
o Keeping an accurate and up-to-date record of all exclusions.
o Organising and preparing documents for reintegration meetings for parents/carers, students and senior members of staff.
o Informing the Chair of Governors and Local Authority of exclusions as and when they occur.
o Collating evidence packs.
o Providing appropriate correspondence with all parties involved.
2. Clerking
• Liaising with the Chairs of governors’ sub-committees in preparation of agendas and circulation of papers.
• Arranging and clerking governors’ sub-committee meetings.
3. Recruitment
• Assisting the HR Manager with the recruitment process, including:
o Overseeing the provision of application forms and additional information.
o Arranging and coordinating shortlisting and interview processes.
o Working closely with the HR Manager on specific HR issues.
o Maintaining confidentiality at all times.
• Assist with administrative processes associated with advertising, selection and appointment of staff as required.
• Manage the Applications mailbox and electronic application process for applicants by maintaining an up-to-date electronic filing system and dealing with enquiries from applicants.
• Maintain checklists and obtain outstanding documentation required in relation to pre-employment matters.
• Assist the HR Manager in ensuring pre-employment documents are prepared, checked and dispatched, and returned documents are checked and processed.
• Assist in the update and maintenance of the Single Central Register.
4. Additional Responsibilities
• Duties may vary from time to time without changing the general character of the position or the level of the responsibility entailed.
Attached documents
About The City Academy, Hackney
I am delighted to invite you to consider one of the posts we have on offer at The City Academy, Hackney. I am confident that you will be impressed with the academic standards, behaviour and ethos we have established. We have created a high-quality Academy with the highest levels of achievement and self-discipline, and a broad, dynamic curriculum designed to help students achieve the highest personal and academic standards. We believe excellence is achieved through three key ingredients: clear structures, high expectations and strong relationships. Our outstanding curriculum is built around 'The City Experience' which places equal value on academic, creative, sporting, linguistic and personal development.
We pride ourselves on being a school which offers young people a warm and supportive environment, enabling them to meet our very high expectations. Our inspirational staff are skilled and committed and we are generously supported by The City of London Academies Trust. As a result of this, our students make exceptional progress.
We expect students to work hard and to show dedication and commitment to the Academy's rules. There are clear boundaries about the responsibilities of students both in terms of their conduct, and their self-respect and respect for others. In return, The Academy provides them with an excellent education both in terms of examination success and personal development helping them develop all the skills and values they will need to be successful in later life.
We are looking for staff who are committed to working with students of all abilities, who constantly seek to learn and improve and who are ambitious for themselves as well as for their students. We expect hard work, skill and dedication, and in return will provide a supportive, flexible working environment, first class training opportunities and a comprehensive benefits package.
There is a far reaching commitment to ensuring that all of our staff are given the access to excellent development and induction programmes. There is also a clear imperative, driven by Senior staff, to minimise bureaucracy and maximise impact, which to date has been hugely welcomed by staff and produced outstanding results for our students.
The City Academy is a very special place to work. If you think you want to join us in creating an exceptional Academy which transforms the opportunities for the community we serve then I would love to hear from you.
Anna Sarchet
Principal, The City Academy Hackney
The City Academy, Hackney is committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. An enhanced DBS check and satisfactory references are required for this post. CVs will not be accepted in place of an application form.
For further information about safer recruitment and pre-appointment checks, please refer to the Keeping Children Safe in Education guidance provided by the Department for Education.
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