Part Time Administrator

Job title: Administrator

Pay: £11.40 - £12.33

Hours and days: 4 day week - Monday and Wednesday is a must over the hours of 8:30am – 4:30pm with half an hour break.

Start date: Immediately subject to satisfactory references and DBS check

At The Aurora Group, we believe in giving people the opportunities they need to lead fulfilling, independent lives.

Established in 2015, we are now the UK’s sixth largest provider of education, care and support services for children and young people with special educational needs and disabilities.

We are recruiting for an experienced Administrator to join our team at Orchard Manor Residential Home in Meldreth, Royston.

At Aurora Orchard Manor, we support young people aged 18-30 to lead independent and fulfilling lives. Your role as an Administrator is to provide confidential administrative support to the Principle and Senior Management team.

Your day as an Administrator at Orchard Manor will be varied so organisational skills are essential. You will be dealing with telephone enquiries, greeting and looking after visitors, providing cover for Reception if needed, organising meeting rooms, preparing documents and reports & other ad hoc duties as and when required in live with role and responsibilities.

Responsibilities:

• Liaising with office suppliers.
• Barrier control.
• Identifying the caller’s Requirements for internal and external queries, providing an appropriate response.
• Arranging meetings, visits and assessments.
• Receiving, logging, passing on and if necessary following up messages for colleagues in a timely and effective manner so that visitors are made to feel welcome and that colleagues can be notified about visitors.
• Checking and logging visitor/contractor identity.
• Copying, collating and distribution of documents, operating and completing basic support activity for a standard copying machine.
• Operating a computer to access databases and using word processing applications when required.
• Maintaining, updating, sorting and retrieving a range of records/statistical data, including monitoring/ordering of stationery and office supplies if appropriate.
• Accurate filing, indexing, retrieving and other related work.
• Prepare documents, reports and presentations as required.
• Typing and setting up documents such as letters and reports.
• Keeping computer records up to date, e.g. filing.
• Minute taking.
• Managing post.
• Diary Management.
• Maintaining the condition of the reception area and arranging for necessary repairs via Maintenance team.
• Circulation of announcements as required.
• Assisting and liaising with the Referrals team, receiving and passing on of phone enquiries, organising assessment dates.
• Any other duties as required by the Service Manager.

Skills and Qualifications

Requirements:

• Excellent communication skills both verbal and written.
• Good level of literacy and numeracy (at least 5 GCSEs above C (or equivalent) to include English and Maths).
• Demonstrable experience of working in an administrative role.
• Computer literacy – Excel, Word, Outlook and Powerpoint and ability to use range of databases once trained.
• Accurate typing, touch typing desirable.
• Ability to manage own time to deal with multiple tasks.
• Discreet, confidential and reliable.

We will pay and provide you with an Enhanced child DBS.

Benefits and Additional Information

Benefits of working with The Aurora Group:

• 33 days’ holiday including bank holidays
• Life assurance and pension
• Continued Support and Training – Level 4 Management available
• Perkbox - access to shopping discounts
• Car lease scheme
• Bike to work scheme
• Free membership to our Health cash back plan - Claim back money on services such as dental, optical, physio and many more.  
• Free parking

How to Apply: 

You can apply online by completing our online application form. For more information on this position please contact Chloe on 07805 440683 or email chloe.jefferies@the-aurora-group.com

Successful applicants will be subject to pre-employment safeguarding checks including an enhanced disclosure and barring service (DBS) check.

The post is exempt from the Rehabilitation of Offenders Act 1974 and the Aurora Group is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

The Aurora Group is committed to safeguarding and promoting the welfare of the children and young adults in our care and is a disability confident and equal opportunities employer.

This advert could be taken down at any point in time without prior notice if the position is filled.