Part Time Governance Administrator, ACE Schools
ACE Schools
Plymouth
- £4,743.19 per year
- Expired
- Salary:
- NJC Grade D Point 8 (Pro rata)
- Job type:
- Part Time, Permanent
- Start date:
- As soon as possible - Pending completion of pre-employment checks
- Apply by:
- 12 December 2021
Job overview
Job Purpose:
To provide administrative support to ensure the smooth running of the school by supporting the leadership team with preparation of governance documents, minute taking and supporting work with our central services partner.
Decision Making:
This job involves working within recognised procedures, which leave some room for initiative. The work may involve responding independently to unexpected problems and situations. The post holder generally has access to a supervisor or manager for advice and guidance on unusual or difficult problems.
General Duties:
- Be the ‘public face’ of the school in meeting visitors and operating telephones.
- Provide general clerical/administrative support e.g. photocopying, filing, faxing, emailing, complete routine standard forms, minute taking
- Undertake general central services (HR, IT, premises, governance and finance) administration e.g. processing HR paperwork and producing campaign packs, coordinating on site candidate activities, working with central teams to follow-up queries and ongoing work streams
- Undertake minute taking, typing, word-processing and other IT based tasks
- Typing of documents and correspondence as required by school leadership team
- Produce lists/information/data as required e.g. pupil data
- Maintenance of staff data on the school MIS
- Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
- Be aware of and support difference and ensure equal opportunities for all
- Contribute to the overall ethos/work/aims of the school
- Participate in training and other learning activities and performance development as required
- Appreciate and support the role of other professionals
- Any other duties commensurate with the grade of the post that may be reasonably assigned.
Central School Administrator – Leadership PA and governance/central services support:
This is a varied role, what follows are representative examples of activities. This list is not exhaustive and tasks may be shared between members of the school administration team. Not all activities are relevant to all schools in the Trust
Recruitment Support and HR
Dealing with recruitment campaign information packs and associated documentation including developing a bank of resources
Maintain MIS staff data and support HR team with workforce census returns
Organise interview processes including managing diaries
Be the link between school leadership and HR team
Support HR team in maintaining SCR or other staff records as required by Head Teacher
Liaise with Central Services HR team to ensure their records are up-to-date and accurate
Governance
Provide general administrative support to the leadership team around scheduling preparation of reports and data to meet trust deadlines
Prepare reports and documents
Manage leadership diaries in relation to trust meeting schedules
Planning of Trustee and other visits
GDPR
Liaise with Trust GDPR lead on policies and processes to ensure resources are kept up to date and disseminated to all sites
Act as first point of contact for queries related to GDPR and possible data breaches and requests for data
School Policies
Maintain the policies' area on the school files hub and website, liaise with trust and school staff to manage the policy review process
Central Services
Liaise with our central services teams to track and expedite work streams on behalf of the school leadership team
Collect data and prepare associated documents to support central services functions, for example establishment lists, equipment audits, business cases
Qualifications, Experience & Job Knowledge:
Essential
Demonstrable experience of working in a school environment
Knowledge and experience of basic HR functions
Experience of minute taking and preparation of high-quality reports
Desirable
NVQ3 (or equivalent) in Business and Administration
GCSE English and maths at Grade C or equivalent
Experience of working with MIS systems and procedures
Experience working in a fast-paced environment
Understanding of a range of office/business functions such as IT services, finance and premises
Attached documents
About ACE Schools
ACE Schools Plymouth AP Academy (part of Transforming Futures Trust) was formally set up on 1st June 2016 with the aim of building on the solid foundation established by the previous PRU. ACE Schools operates around Plymouth from at least eight different locations and provide education and support services throughout the community to support pupils to access education in schools, medical facilities or their own homes.
As an alternative provision Academy, ACE Schools Plymouth has developed a great reputation both locally and nationally for the work that it does. The school’s performance, size and services mean that it is one of the leading alternative providers of education in the UK and it is in a good position to help grow and develop education services both within Plymouth and beyond.
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