Premises Manager

Portland Place School is a leading independent co-educational day school for children aged 10-16, located directly in the heart of the City of Westminster. It was founded with a particular purpose in mind: to be an alternative to the intense, large, examination focused independent day schools of which there are many in London.

Portland Place School is based in the heart of Central London and is split across three main sites. The flagship building has Grade II listed status. Facilities Management consists of a small and dedicated site team that fit within the support staff structure. The Premises Manager is responsible for (but not limited to) the upkeep of three main sites, management of staff and the security of all buildings. The benefits of working at Portland Place include season ticket loans; Group Personal Pension Plan and discounted school fees and many other benefits.

The school is looking for a co-ordinated, pro-active and highly skilled Premises Manager. The post is full time, permanent starting as soon as possible. The salary is between £33,000-36,000.00 per annum depending on experience.

The successful applicant will be able to meet the requirements outlined in the person specification, pro-actively engage with the management of three school sites, communicate effectively and work in a pressurized environment with multiple deadlines.

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PREMISES MANAGER 

JOB DETAILS

Reports to: The Finance and Operations Manager and the Director of Property

Location: Portland Place School, W1B 1NJ

Aims of the role

To ensure the smooth and efficient operation of the Portland Place School estate such that it is compliant with all regulations for buildings, fire, health & safety and others as relevant.

Line management responsibility for

The Premises Manager is accountable to the Finance and Operations Manager.

Buildings

• To manage maintenance staff to ensure weekly buildings checks are carried out and work is carried out in a timely manner, to include general maintenance, plumbing and decorations.

• To have responsibility for the implementation of security and health and safety of the premises including property and personal security, including operation of CCTV.

• To develop and review all procedures and practices relating to the security of the premises and equipment.

• Operation and upkeep of School systems to include asbestos, water management, control of utilities, fire protection, contractors, and the associated administration and record keeping, and other related systems as required.

• Managing the security of sites and buildings, including attendance at alarm activations and/or emergencies during or outside normal working hours.

• To support oversight of any capital works ensuring health and safety and value for money whilst limiting the impact on the running of the School.

• Carry out the installation, maintenance, testing and fault finding on a wide range of electrical and mechanical plant.

• Ensure the printing and photocopying facilities are maintained with the provision of paper, toner and other consumables.

• Manage the Cleaning contractors to ensure the school premises are kept clean and tidy at all times.

• Planning and controlling a rolling programme of maintenance, redecoration and periodic deep cleaning.

Health and safety

• Ensure the safety of staff, students and visitors to the school.

• Managing risk assessments to ensure that all site related decisions are taken in full knowledge of the risks.

• To ensure all staff (including outside contractors), buildings and services comply with health & safety legislation and to undertake risk assessments.

• Developing, maintaining and implementing policies, procedures and practices concerning Fire, Health and Safety across the whole School and ensuring statutory compliance.

• To be responsible for Health and Safety training for all staff.

Staff

• Managing the selection, supervision, quality of work and ensuring a safe system of work for all staff and external contractors working at the School.

• To manage the site team to provide a positive student and staff impression and contribute positively to meeting the school’s needs.

• Encouraging multi-skilling and cross covering of roles between staff.

• Carrying out site staff appraisals. 

• Setting up simple systems for recording, assigning and monitoring site tasks.

• Creating, implementing and monitoring a simple feedback procedure to measure the performance of the services, proactively measuring the satisfaction of customers quantitatively and qualitatively on a regular basis.

• To monitor all staff first aid status and arrange training as appropriate.

• Ad-hoc student walkovers (between sites) and reception cover

General responsibilities

• To ensure that the Headmaster and staff are aware of major changes to relevant regulations and procedures.

• To proactively identify areas for improvement in all current systems.

• To attend and contribute to staff meetings, open events and ongoing professional development.

This list is not exhaustive and the essence of the job is to be accommodating and flexible at all times and the Premises Manager may be asked to do duties other than those listed, as deemed reasonable in the opinion of the Headmaster.

The Premises Manager has responsibility for promoting and safeguarding the welfare of children and young people for whom they are responsible, or with whom they come into contact in the school.  It is their responsibility to adhere to and ensure compliance with the school’s Safeguarding and Child Protection Policy at all times.  If at any time the Premises Manager identifies any instance that a child or young person is at risk they must report their concerns immediately to the Designated Safety Lead (DSL) or the Headmaster.

SKILLS REQUIRED

• Proven skills in maintenance, decorating and engineering

• Able to manage a small team and to work as part of a team

• Health and Safety qualification

• Ability to demonstrate an understanding and knowledge of safeguarding and promoting the welfare of children and vulnerable adults

EXPERIENCE REQUIRED

• Evidence of previous experience in successfully managing a team in an area of work relevant to this post

• Experience of working in a school or other educational based background

• Supervisory experience

• Willingness to become a registered First Aider

SAFEGUARDING

APG is committed to safeguarding and promoting the welfare of children and young people and as an employee of APG you are expected to share this commitment.  The protection of our students’ welfare is the responsibility of all staff within APG Schools and individuals are expected to conduct themselves in a way that reflects the principles of our organisation.