Principal's PA

Role overview

We would welcome applications from those who believe they can demonstrate all of the following skills and attributes:

• A warm, approachable manner and excellent people skills;
• The ability to build excellent working relationships and to work with a wide range of people;
• The ability to be comfortable and confident working with autonomy whilst also being a strong team player, holding a role central to the smooth-running of the school; 
• Patience, an even temper and an ability to cope well with periods of pressure;
• Excellent IT skills, including a thorough working knowledge of Microsoft Office packages, in particular Outlook, Word and Excel;
• A very high level of personal organisation and a proven ability to prioritise work in order to get a variety of different tasks completed by the required deadline;
• A very high level of accuracy and a meticulous attention to detail;
• A high level of literacy, accurate spelling and the ability to communicate clearly and articulately in writing and orally;
• A high level of reliability, dependability and personal and professional commitment;
• An aptitude for forward planning, anticipation and thinking ahead; 
• A good eye for style, layout and presentation of documents; 
• Flexibility of mind and the willingness to turn one’s hand to whatever needs doing

Duties and responsibilities

The duties of this post can be, broadly, allocated to the following areas: Secretarial Support for the Principal, Senior Administration and School Administration, although there will also be an element of more general administration to ensure the smooth running of the rhythms of life at a busy educational establishment. 

For a more detailed description of the duties of the Principal's PA, please refer to the candidate brief, available on the vacancies page of our School website.  

Secretarial support for the Principal

• Undertake secretarial and administrative duties relating to all aspects of the work of the Principal and be the first point of contact;
• Manage the Principal’s diary and other practical arrangements, such as occasional travel arrangements and preparing the Principal’s papers ahead of meetings;
• Minute regular senior staff meetings, and other meetings for the Principal when required; and
• Collate key dates, including staff events and key functions, in the Principal’s diary.

Senior Administration 

• Arrange dates for Board meetings and other regular senior staff meetings;
• Liaise with reception regarding visitors for the Principal;  and 
• Perform specific tasks, such as assisting the Senior Vice principal in drawing up term dates, at specific times in the School year.

School administration

• Assist with production of annual school documents such as handbooks and information sheets for parents, liaising with Registry and Boarding as necessary;
• Assist with administration for IStip: registering NQTs and approving assessments on behalf of the Principal;
• Administration of whole school events and procedures eg the allocation of parking spaces; and
• Liaise with the appropriate staff members to assist in the preparation of staff Inset days.

Applications

Applicants should complete the Form entitled Application for a non-Teaching Post, and submit this, along with a full curriculum vitae and a covering letter, to HR@doverbroecks.com and a signed copy sent to:

Helena Barron
d'Overbroeck's
333 Banbury Road
Oxford
OX2 7PL 

Applications will be processed on receipt. Please apply as soon as possible, but no later than 8 July 2019