Project Administrator

37.5 hours per week 6 months FTC, Monday to Friday

Who are Habs?

We are a diverse community, and we nurture a global perspective and a deep sense of responsibility for the world in which our pupils will lead and succeed. Our broad curriculum and co-curricular provision prepare pupils for success wherever their passion may take them. Ambition, Curiosity, Courage, and Community are the core beliefs that we stand for here at Habs.

Join our team and unlock your potential!

We are seeking a highly organised and detail-oriented Project Administrator to join our team. The Project Administrator will play a critical role in supporting the Project Management Office in planning, executing, and monitoring various projects across the school. The ideal candidate will have excellent communication skills, strong analytical abilities, and a passion for driving projects to successful completion.

Duties and Responsibilities:

•  Assist in the development and maintenance of project management standards, processes, and templates.
• Support project managers in defining project scope, objectives, and deliverables.
• Coordinate project meetings, including scheduling, agenda preparation, and minute-taking.
• Track project progress, identify potential risks and issues, and assist in developing mitigation strategies.
• Maintain project documentation and ensure version control.
• Facilitate communication between project stakeholders and team members.
• Support project managers in resource allocation and budget management.
• Assist in the preparation of project status reports and presentations for senior management.
• Conduct post-project reviews and lessons learned sessions to identify areas for improvement.
• Collaborate with other departments to ensure alignment of project activities with organisational goals.
• Support software subscription analysis and procurement.
• Any other duties as reasonably requested by your line manager.

Qualifications:

• Bachelor’s degree in business administration, Project Management, or a related field.
• Proven experience as a project coordinator or similar role.
• Strong understanding of project management methodologies and best practices.
• Excellent organisational and time management skills.
• Proficiency in project management tools such as Microsoft Project
• Strong communication and interpersonal skills.
• Ability to work effectively in a fast-paced environment and manage multiple priorities simultaneously.
• Certification in project management (e.g., PMP, PRINCE2) is desirable but not required.

Key Attributes:

•   Highly organised and efficient.
•   A proactive approach and hard-working attitude.
•   Ability to solve real-world technology challenges.
•   Professional attitude with a collaborative mindset.

 What we are offering:

• Competitive salary - dependent on experience.
• Free lunches and refreshments.
• Free use of the state-of-the-art sports centres, including fitness suite, swimming pool and squash courts.
• A strong commitment to professional development, with a substantial budget for whole school training and individual courses.
• Free parking on site.
• Tax free bicycles for work through the Cycle to Work Scheme.
• Annual flu vaccination.
• Employee Assistance Programme.
• Pension Scheme

Closing date: 8am, 15 April 2024

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

The Haberdashers’ Boys’ and Girls' Schools are committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to a Disclosure and Barring Service enhanced check. The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.