Pupil Administrator

Fountain Head House School has a fantastic new opportunity for a full time pupil administrator. You will need to be committed, hardworking and enthusiastic individual to be able to provide a professional administrative support to our school.

Fountain Head House School is a new and growing Independent SEN day school based in Saltash in Cornwall. The school caters for pupils from 4 to 16 with a range of special educational needs. This position within the school has many different strands to your responsibilities. You will work closely with the Headteacher and SENCO to support their administrative needs.

Being able to work to deadlines and under pressure is key in being a successful pupil administrator. We are looking for a friendly and polite professional administrator that enjoys being well organised and has great communication skills. You will need to be able to multi task, be adaptable and prioritise your work load.

Main responsibilities: (please see job description for full details)

• To ensure collection of attendance and maintain the registers every day.
• To keep schedules for key meetings such as EHCP meetings.
• To act as super-administrator for various software, including updating information regarding pupils and classes. 
• To manage the scheduled events for qualifications, such as ASDAN and AQA, including dates for moderation and submission of documentation
• To keep records of regular whole school events, such as parents’ coffee mornings and other meetings
• To update the Pupils’ Admissions Register under the supervision of the SENDCO
• To contribute to the process of pupil admissions including Pupil Placement Plans and related meetings
• To provide administrative support e.g. photocopying, filing, emailing, completion of routine forms, Microsoft forms. This could be directly supporting the Headteacher, Deputy Headteacher and Assistant Headteacher
• To assist with communication between the school and parents (e.g. texts, emails, letters, etc.)
• To perform reception duties as required, such as receiving callers, children, parents, visitors and telephone enquiries
• To adhere to school procedures and ensure that staff receive messages (telephone, email, fax, face-to-face) promptly and accurately
• To undertake training and professional development as relevant to the post, as agreed by the Headteacher
• To support the organisation of Parents’ Coffee Mornings; Parents’ Consultation Meetings; Prospective Parents’ Visits; and any other special school events.  
• To complete the Pupil Census under the supervision of senior leaders as required
• To undertake minute taking duties when required

We are looking for a cheerful, and motivated person who has

·        A minimum of English and Maths GCSE A-C (or equivalent)

·        An administration qualification at level 2 or 3

·        Excellent ICT skills and ability to effectively use Microsoft packages (outlook, excel, word, PowerPoint, SharePoint) and other technology to support administrative duties

·        Experience of working in a school environment

·        The ability to prioritise efficiently and work to deadlines

·        excellent organisational skills

You will be joining a committed Independent Special Educational school who is committed to safeguarding and promoting the welfare of children and young people, and expect all staff and volunteers to share this commitment.

All applicants will require the appropriate qualifications and training for this role as well as the Right to Work in the UK.

Fountain Head House School is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with DfE statutory guidance ‘Keeping Children Safe in Education’.

All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check.