Receptionist/Admin Assistant

Oxted School is looking for a proactive and motivated individual to join the team, the successful candidate will provide an efficient and accurate support service for the Front of School and the PA to the Principal and Operations Manager.

This part-time, permanent role, two days per week.

Key Responsibilities:

• Manage reception ensuring visitors are greeted and signed in correctly, including monitoring the back gate and checking when anyone rings the intercom.

• Receive and redirect telephone calls to the school, including managing voicemail messages.

• Receive deliveries and log tickets for Estates to move them to the delivery cupboard.

• Manage the inbox for the Front Desk email account redirecting emails to the correct staff and responding where relevant.

• To participate in training, other learning activities and performance development as required.

Main Accountabilities:

• Prepare and dispatch a range of standard correspondence/documents to ensure an efficient response to enquiries and timely conclusion of any process connected with the defined area of activity.

• Deliver a range of administrative and/or customer/consultancy services in support of existing systems or processes to agreed standards, to maximise service quality and continuity.

• Support a group of senior staff, ensuring confidentiality, and assisting in the effective organisation of internal/external meetings and activities to support a high standard of office organisation.

• Follow established ordering procedures to ensure adequate resources are available to meet work requirements.

• Receive visitors and provide/request basic information in a courteous manner to promote a positive image of the work unit.

Qualifications and Skills:

• GCSE English and Maths (or equivalent) with basic literacy and numeracy skills.

• Ability to work towards Level 2 vocational qualifications or demonstrate specialist skills.

• Competence with IT tools, strong communication, and organisational skills.

All adults employed by the Trust have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations. 

The Howard Partnership Trust is an inclusive employer and welcomes applications from all individuals, regardless of gender, marital status, disability, race, age, or sexual orientation. 

All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview. 

Closing date: Midday, 23 March 2026.

Early applications are encouraged. We reserve the right to interview and appoint prior to the closing date of this advertisement. 

As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE).