About the School - The British School of Barcelona (Castelldefels)
The British School of Barcelona (BSB) is a great school in a wonderful location. We are an HMC school and were judged by a recent BSO (British Schools Overseas) Inspection to be outstanding in every area, including quality of education, safeguarding, pupil welfare and academic outcomes.
BSB is a large, very popular school for children aged 3 to 18. Our curriculum is based on the English National Curriculum, and we offer a wide range of GCSEs, A levels and the International Baccalaureate Diploma, all alongside a significant enrichment programme.
Over 2000 pupils from more than 74 nationalities attend the school and over 315 staff work at BSB. We are based in three locations, two just outside the city of Barcelona – in Castelldefels, where we have a Primary, Secondary and Pre-University campus, and in the cosmopolitan town of Sitges, where we have another Primary campus. BSB City is in the heart of the city of Barcelona itself with a Foundation campus (built September 2021), and a brand-new main campus which opened in September 2023.
The growth of the school has been accompanied by significant investment over recent years, including the building of a state-of–the art Pre-University Centre (Nexus), a full-sized 4G rugby and football pitch, dedicated STEAM facilities for science and Art and the new BSB City campuses.
Barcelona is a wonderful place to live, combining an amazing city with beach and mountains nearby. The quality of life is excellent with a mild climate and year-round sunshine.
The school now has an exciting opportunity for an experienced Receptionist/Admin Support to join our fantastic team.
About Cognita
Cognita is a global leader in independent education. Founded in 2004, we are a growing community of 100+ schools in 21 countries - in Europe, North America, Latin America, Asia and the Middle East - serving more than 100,000 students. Each of our schools are proudly unique, however our collective purpose is to create an environment where everyone can, ‘Thrive in a rapidly evolving world’.
About the role
We are looking to recruit a Permanent Part-time Receptionist (morning shift) who will also provide administrative support to other departments to join our team at BSB. As part of our administrative team, you will have the opportunity to make a significant impact on achieving our strategic priorities, supporting the growth and development of the entire school. You will be a key member of a dynamic team, working in a collaborative environment focused on excellence.
At BSB, we value teamwork, creativity, and professional growth. You will be joining a team where collaboration is encouraged, and you will have the opportunity to develop your skills while contributing directly to the success of our educational community.
We are offering a permanent, part-time contract, based in our campus in Castelldefels, to start as soon as possible.
Key Responsibilities:
1. Reception Tasks
• Maintain a welcoming attitude towards all visitors, the school community, and third parties by greeting them in person or via telephone and resolving queries through professional customer service.
• Sign visitors in and out of the school and direct them to their correct destinations, following the Safeguarding Policy, monitoring the logbook, and coordinating visitor badges.
• Manage the internal switchboard and resolve day-to-day communication issues, ensuring messages are delivered accurately.
• Generate reports for attendance and absences, ensuring records are accurate and up to date.
• Register the number of staff members having lunch and provide this information to the catering company.
2. Administrative Tasks
• Assign teacher cover duties to the timetable, ensuring classes are properly covered and records are updated.
• Provide support to other administrative departments with general administrative duties.
• Assist with basic first aid for students in line with Health & Safety and safeguarding guidelines.
• Manage deliveries, both incoming and outgoing, and coordinate in-house distribution.
• Ensure meeting rooms are tidy and presentable throughout the day.
• Support back-office administration by updating reports, databases, and archives, while handling confidential and sensitive information appropriately.
• Keep fire and evacuation lists updated.
• Be aware of and comply with policies and procedures related to safeguarding, child protection, health, safety, security, confidentiality, and data protection, reporting any concerns to the appropriate person.
To view our Role Profile, see attached.
Who we are looking for
We are looking for a welcoming, organized, and efficient individual to join our school as a receptionist. This role involves providing excellent customer service and administrative support. It is a dynamic position where you will have the opportunity to make a meaningful impact on the school community.
The ideal candidate should have excellent professional communication skills, initiative, problem-solving abilities, and a genuine love for working with children.
Candidate Profile:
• Experience: Previous experience as a receptionist, administrative assistant, or front desk staff, ideally in an educational or international environment.
• Languages: Fluent in English and Spanish. Knowledge of other languages is a plus.
• Competencies and Skills: Professional and friendly demeanour, strong organizational skills, ability to multitask, and great attention to detail.
Benefits at Cognita
All positions are offered with attractive packages including very competitive salaries, places for children in BSB, full induction and other local benefits.
How to Apply
Complete this application before the closing date. Deadline for applications: 9:00am, Monday 3rd November 2025 (Spanish local time, GMT+1)
Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.
We are an equal opportunities employer committed to diversity and treating all employees with dignity and respect regardless of background. Cognita is committed to preserving and promoting equality of opportunity in all aspects of the conduct of its business.
No member of staff or any applicant for employment with Cognita will be discriminated against, harassed or victimised because of their personal characteristics. Cognita expects all staff to comply with the letter and the spirit of its policy.
At Cognita, we value the financial well-being of our team, recognizing the significance of diverse pay options. We are thrilled to share that Cognita Spain offers a flexible remuneration program for all staff to customize their salary package based on their unique preferences and circumstances.
Early applications are encouraged, we reserve the right to interview and appoint prior to closing date for the right applicant.
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