Receptionist/ Administrator

Purpose

To be based in the front of house reception, responsible for the general smooth running and administration of the school. To ensure a pleasant and tidy first point of contact for visitors, and deal with queries from parents, students, and staff. To monitor student attendance and co-ordinate first aid within the school.

Key Accountabilities

• General administration duties including formatting and sending correspondence, diary management, and responding to student and teacher enquiries.
• Monitor and follow up student attendance using relevant MIS software.
• Maintain accurate pupil information and files and ensure correlation to hard files.
• To order stock when necessary and ensure that supplies are kept topped up, such as stationery and water orders.
• To support with booking office maintenance repairs, such as printers.
• Act as the school’s first aid coordinator.
  • Assist with first aid incidents (training provided).
  • Administer medication.
  • Keep medical records updated, ensuring that medications are clearly labelled and securely stored in the medical room.
  • Keep a record of first aid incidents on the school’s medical-tracker system.
• To meet and greet parents and visitors upon arrival.
• Assist the needs of external organisations’, contractors, and both prospective and current parents’ enquiries.
• Prepare and send out correspondence including school letters using the school’s communication system.
• Answer the phones and promptly forward messages.
• Act as a distribution point for reports, external mail, and deliveries.
• To liaise with the site team to ensure reception and communal staff areas are kept tidy and well- stocked.
• Take internal meeting minutes, as appropriate.
• Other relevant duties as required, relevant to the nature of the role.