Receptionist/Administrator

Job title: Receptionist/Administrator

Location: Sheffield Springs Academy, Hurlfield Road, Sheffield, S12 2SF

Starting salary: £24,203 FTE gross per annum, (actual of £13,172 gross per annum)

Contract: Part-Time Wednesday to Friday 8.30am-4.30pm, 41 Weeks Per Year (Term Time Plus 6 days during school holidays, 3 of which must be during the last week of the summer holidays.)

Start date: As soon as possible

Sheffield Springs Academy is seeking to appoint a Receptionist/Administrator to join their established team.  The academy is part of United Learning, a national group of schools and academies.  Sheffield Springs Academy is an 11-16 secondary school serving the Park, Manor and Castle wards of Sheffield.  As part of United Learning our aim is to bring out ‘the Best in Everyone’ and we continuously strive to ensure that students and staff have every opportunity to succeed, with their potential developed to the utmost.

The successful post holder will have a key position providing a professional and welcoming service for our busy school reception.  The working hours for this post are 8:30am to 4:30pm Wednesday to Friday during term time (39 weeks). You will also be required to work 6 days during school holidays, 3 of which are to be worked during the last week of the summer holidays.

In addition to reception duties, working as part of a small administrative team you will provide administrative and reprographics support to the school.

This is a very busy role, and you must have a positive ‘can do’ attitude, and remain calm in challenging situations.  A strong team player you will be proactive and organised.  Previous reception experience in a comparable environment is preferable. 

This role includes:

• Vetting access to the school site, including the pedestrian gate, and car park.

• Directing students arriving after 8.25am to the student entrance side door.

• Warmly welcoming visitors to the building, providing refreshments where required, signing visitors into school ensuring safeguarding compliance at all times.

• Taking incoming calls to the school, directing callers to the right person, taking accurate messages and screening calls, prioritising as needed and ensuring all messages are emailed to the right person promptly and accurately.

• Using the school internal radio (walkie talkie) system to communicate with academy colleagues as necessary.

• Monitoring the school enquiries email inbox, forwarding messages and responding to messages in a timely manner.

• Maintaining a tidy and welcoming reception area at all times, liaising with the Estates team to ensure deliveries are distributed promptly.

• Providing administrative support including managing the reception diary and reception meeting rooms, preparing letters for parents.

We are looking for someone who is:

• Reliable, highly motivated and self-driven

• Proactive with the ability to use own initiative and problem-solving skills

• Excellent attention to details, has high standards and takes pride in their work

• Excellent customer service skills with a genuine willingness to help others

• A team player with excellent communication and interpersonal skills, who enjoys being part of a team

• Able to maintain positive relationships with all members of the school community

• Experienced in reception and/or administrative work in a busy work environment

• Has an understanding of the importance of safeguarding in a school setting, including the monitoring and vetting of all visitors to school

Please see the job description and person specification for further detail.

We will offer you:

·         Highly competitive pay above national average.

·         Excellent facilities and resources.

·         Access to an outstanding professional development programme.

·         A respectful working environment.

·         Supportive, friendly colleagues who are committed to each other’s professional development.

·         A chance to become part of United Learning, one of the largest groups of academies in the country.

·         Opportunities to work collaboratively with colleagues in each academy, across the Cluster and United Learning.

·         Excellent employee benefits which include a highly sought-after pension scheme with high employer contributions.

·         Access to training through the Apprenticeship Levy.

·         Westfield benefits platform.

·         Free on-site parking.

·         Access to an Employee Assistance Programme (EAP).

·         We encourage open and regular conversations about work-life balance.

As part of United Learning our aim is to bring out ‘the Best in Everyone’ and we are dedicated to providing students and staff with every opportunity to reach their full potential and succeed with our support.

United Learning is one of the largest and most successful Trusts in the country who offers unrivalled Continuing Professional Development (CPD) and training, including opportunities for nationwide networking.

To apply, please click the ‘Apply Now’ button at the top of the advert on our website using the following link to our vacancies page: Sheffield Springs Academy Vacancies and complete our online application form.  Please note that CVs are not accepted.  The closing date for this post is midnight on the 29 January 2026.

If you would like to discuss this exciting opportunity or would like to arrange for a visit, please contact hr@unitedlearningyorks.org.uk

United Learning is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.  Employees will, in accordance with statutory guidance, be subject to a comprehensive checking process including references from current and previous employers, health, Right to Work in the UK, an Enhanced DBS check and a further check against the appropriate barred list.