Receptionist

Vacancy for Receptionist

30hrs per week, part-time

Term Time Only (39 weeks per year)

Fixed Term

Grade 3 SCP 3-4 FTE £20,812 - £21,189

Actual Annual Salary £14,566 - £15,165

We are a Multi Academy Trust comprising of six secondary schools, one primary school, and two alternative provisions, with over 750 employees and over 5,500 students, based in Dudley and Staffordshire in the West Midlands.

At Invictus we are values driven and as such believe ‘anything is possible’.

We are seeking a receptionist who will provide administrative support. The post holder will perform receptionist duties and provide daily support for visitors, staff, students and stakeholders.

Working under guidance of the Learning Manager the successful candidate will provide both academic and pastoral support to students to overcome barriers to learning in order to achieve excellent outcomes.

Regular duties would include:

• Be the first point of contact/front line in receiving visitors, staff and students to the centre.
• Welcome and receive visitors, signing in and dealing with directing staff, students, parents, governors and visitors as appropriate
• Be responsible for access control to site, open/lock and monitor reception doors. Managing the centre’s entry system and visitor logs
• Sign students in and out
• Where applicable check visitors/contractors DBS compliance
• Co-ordinate the centre’s on call system, ensuring staff are informed of issues and are directed to the relevant room/area.
• Collect student lunch orders and forward to the catering department.
• Take minutes as required at local meetings.
• Operating the main telephone, transferring calls or taking and delivering messages as appropriate
• Managing the main email inbox, replying, forwarding messages and making appointments for staff as appropriate
• Managing the notice board at school site or on school systems – adding and removing content as appropriate
• Updating the school calendar, adding and removing content as appropriate
• Receiving and sorting incoming mail for delivery to appropriate staff. Distribute internal mail accordingly. Recording, stamping/franking and posting outgoing mail
• Sign for parcels/deliveries and advise staff to collect
• Assisting with the administration of Free School Meals  
• Assisting with the maintenance of the student database ensuring student records are updated as and when required. 
• Assisting in the maintenance of the filing and archiving systems
• General clerical and administrative tasks such as photocopying, sending correspondence, printing, faxing, laminating etc.

Closing date: 12th October 2023, 12 noon

We do reserve the right to close this advertisement early if we receive a high volume of suitable applications.

In line with Keeping Children Safe in Education 2023, as a part of our recruitment process we will carry out an online search on shortlisted candidates to identify any comment, image or other content that could cause reputational damage to the trust and/or give rise to a safeguarding concern. If we discover anything during our searches this will be passed onto the recruitment manager and discussed during interview.

We are deeply committed to safeguarding and promoting the welfare of Children and expect all Staff and Volunteers to share this commitment. All necessary Safeguarding checks will be undertaken which must have satisfactory outcomes, otherwise the conditional job offer may be withdrawn. Details of the checks that will be undertake can be found at: Keeping Children Safe in Education, 2023 – KCSIE 2023

This role has been assessed as working in regulated activity and is subject to an Enhanced DBS plus Children’s Barred List Check.

It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children.

This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). This means that certain convictions and cautions are considered ‘protected’ and do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website:

https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.

Positions at the school are exempt under the Rehabilitation of Offenders Act 1974 and as such appointment to a post will be conditional upon the receipt of a satisfactory response to a check of police records via the Disclosure and Barring Service (DBS). DBS Filtering guidance can be found on the GOV.UK website.

https://www.gov.uk/government/publications/dbs-filtering-guidance/dbs-filtering-guide

As a Trust we are committed to ensuring that throughout our recruitment and selection process, no applicant will be disadvantaged or discriminated against because of the protected characteristics under the Equality Act 2010.