Receptionist
The King's School
Worcestershire
- Expired
- Salary:
- Competitive
- Job type:
- Part Time, Permanent
- Start date:
- As soon as possible
- Apply by:
- 31 January 2022
Job overview
The King’s School, Worcester wishes to appoint two experienced Receptionists to join our busy Senior School Office team, working on a job share arrangement.
As first point of contact at the school, we invite applications from those with an unflappable, friendly and professional demeanour. A willingness to develop your own skills and maintain high standards within this supportive and busy department is essential.
Duties will include:
- Dealing with telephone and personal callers in a professional manner. Handling routine enquiries, taking messages and directing callers and visitors to the appropriate department and following up queries by telephone or email as necessary.
- Greeting visitors to the School and making refreshments if required. Ensuring the appropriate member of staff is informed of their arrival.
- Ensuring all visitors sign in and out, confirming relevant identification checks have been completed.
- Ensuring all visitors to the School are aware of safeguarding and health and safety policies.
- Maintaining the reception area to present a welcoming and efficient environment.
- Receiving incoming mail, sorting and distributing to relevant staff, dispatching outgoing mail.
- Ordering and maintaining stationery supplies, stamps and franking materials.
- Maintaining records on the SIMS database and maintaining the Staff Contact details list.
- Undertaking general administrative duties.
- Dealing with lost property queries.
- Liaising effectively with other members of the administrative team to provide continuity through the school day and provide support and cover for colleagues during lunch breaks and absences.
- Being familiar with the School website and the information it relays to parents, for example booking forms for holiday clubs and future term dates.
- Undertaking additional duties related to the job as required from time to time and having flexibility to provide office and reception cover in the event of staff absence.
Essential Skills
- Excellent telephone manner and the ability to deal with callers and visitors in a calm, friendly and courteous way.
- Excellent interpersonal and communication skills, including the ability to relate well to people on all levels with sensitivity, tact and diplomacy. The need for confidentiality and discretion both within the School and the wider community is understood.
- Good organisational and administrative skills with the ability to remain calm under pressure.
- Good ICT and typing skills.
- Experience working with SIMS desirable but not essential.
- Professional, presentable and approachable demeanour when relating to all members of the School community and visitors.
- An enjoyment of working with, and being in the company of, children.
- Honesty, flexibility and enthusiasm.
- Willingness to “roll up one’s sleeves” in an emergency.
Hours of work: The School is recruiting for two Receptionist roles based on the following job share arrangements:
Monday to Friday, 8am to 1pm
Monday to Friday, 1pm to 6pm.
Each role is 25 hours per week, term time only.
How to apply
Candidates should complete the Support Staff application form available on the vacancies page of the School website www.ksw.org.uk/careers and email it to the HR Department together with a covering letter, detailing how you would intend to meet the challenges of the role and the particular qualities and strengths which you would hope to bring to the post.
Closing date for applications: Monday 31st January
Interview dates: w/c 7th February
Start date: As soon as possible
This school is committed to safeguarding and promoting the welfare of children. The successful applicant will be subject to an enhanced DBS check and will be expected to adhere to all safeguarding, welfare and health and safety policies and procedures of the school.
Attached documents
About The King's School
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The King’s Worcester Foundation is a dynamic community of independent day schools for boys and girls aged from two to eighteen. It is a family of three schools, the Senior School (11-18), King’s Worcester, and two Prep Schools, King’s St Alban’s (2-11) and King’s Hawford (2-11), based across two beautiful sites.
Attracting over 1,300 children from Worcestershire, the West Midlands and beyond, it provides an inspirational education, helping girls and boys to thrive and reach their true potential.
The Senior School educates approximately 850 pupils aged 11-18 in a beautiful city-centre campus. Re-founded by Henry VIII in 1541, the School sits on the bank of the River Severn in the embracing arm of one of England’s finest cathedrals and adjacent to its sports fields, arguably some of the most beautifully located in the country.
The School was delighted to achieve impressive GCSE and A-level results in 2023, the most recent year when public examinations were taken. The Sunday Times listed King’s in their Top 10 Independent Senior Schools in the West Midlands for their A-level results, with 80% at Grades A*-B, and 46% of all grades being A*- A, which compares to 26% nationally. King’s pupils also excelled at GCSE, with 62% of grades at 9, 8 or 7 and 40% of grades being 9 or 8, equivalent to the A* grade, which is the largest number of pupils ever achieving top grades at King’s.
King’s Worcester is a profoundly inclusive, welcoming community, sustained by the warmth of its relationships. The School combines history with innovation, the vigour of a busy city-centre day school with the immersive life of its boarding school origins and academic excellence with co-curricular engagement and success.
Our Values and Vision
The School aims to focus on helping young people to reach their full potential at school in preparation for leading confident, fulfilled, and unselfish lives as adults.
Through the Schools’ values of ambition, resilience, humility, creativity and kindness, King’s has the vision that every member of the King’s community will be curious, caring and confident, fulfilling their mission to seek excellence in all they do and provide an outstanding preparation for life.
Independent Schools Inspectorate
“Pupils achieve highly in both academic and extra-curricular areas and especially so in art, drama, music and sport. The quality…is excellent.”
View King's Worcester latest ISI report here.
Good Schools Guide
“A highly regarded yet down-to-earth cathedral school that can’t fail to charm, at the same time as being a go-to school for ambitious parents. For us, it’s the warmth that is its USP. This is a school that wears its heart on its sleeve and is all the better for it. Couldn’t be more caring if they tried.”
View King’s Worcester latest Good School Guide report here.
See King’s Worcester Virtually
Fully immerse yourself in our beautiful school campus in our 360 virtual tour. The navigation menu on the left will guide you around each site where you can explore at your own leisure. Keep your eyes peeled for clickable hotspots; these will unlock information as well as videos within our tour and the blue markers will take you to a new location.
Our Staff
King’s Worcester is a hugely welcoming and fulfilling place to work. We are incredibly proud of our reputation. Our wonderful employees and our enviable King’s community are what set the school apart. The Senior School currently employs 103 teaching staff and 139 support staff in a variety of roles, from teachers, sports coaches, language assistants and technicians to professional services roles across functions including IT, finance, human resources, administration, and business development.
King’s staff come from a variety of backgrounds (both teaching and the commercial world), contributing a diverse range of talent and experience, which enables us to provide our pupils with a well-rounded and enriching educational environment. We strive to place equity, diversity, and inclusion at the heart of everything we do.
We are committed to developing and helping our colleagues to thrive while they working in the Foundation. Each year we also welcome PGCE students from the University of Worcester to complete their placements at King’s.
Working for King’s
You can discover more about working for King’s and the benefits provided by visiting their website. https://www.ksw.org.uk/the-kings-foundation/jobs-and-vacancies/
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