School Administrator & Purchase Ledger Clerk (FLEXIBILITY IN HOURS)

We are currently looking to appoint a School Administrator & Purchase Ledger Clerk to join the Finance Department with an immediate start.

The successful candidate will be an individual with be organised, pay excellent attention to detail and accuracy, be a team player and will possess excellent interpersonal and communication skills. Experience working within school finance is desired but not essential.

Purpose of the role:

To process and maintain purchase and sales ledger records and provide financial administrative support to general school finance, ensuring timely, quality financial information is provided and maintained in accordance with Trust procedures.

The main responsibilities of this role include:  

Operating all aspects of purchase and sales ledger, including processing and maintaining high volumes of purchase invoices, matching invoices to purchase orders, managing supplier invoice queries, managing the invoice log and creditors ledger and process weekly payments.     

• Supporting the Finance Officer and Finance Director with billing.     
• Handling the reconciliation of cash transactions within the school (catering, trips, fund raising, expenses etc.).     
• Monitoring, ordering and restocking stationery and general supplies.     
• Routine administration such as answering telephones, monitoring the finance inbox, data input, data retrieval and handling enquires.

Please view the candidate information booklet for this role to view the job description and person specification.

Hours: Due to the nature of this role we have flexibility in the hours we can offer. Please see below the minimum and maximum requirements for this role. Please state when submitting your application your desired working pattern.

Minimum – Core hours of 09:00 – 15:00 during term time (27.5hrs a week for 35 weeks a year), plus 30 days throughout the school holidays to cover staff holidays, key finance functions and key diary dates. We will also consider candidates looking to work a minimum of 3 full days a week (16.5hrs).

Maximum – Core hours of 08:30 – 17:00 during term time (40hrs a week for 35 weeks a year), plus 09:00 – 16:00 for 50 days throughout the school holidays to cover staff holidays, key finance functions and key diary dates.

Salary: £9.50 - £12 an hour, depending on experience

Deadline: 8am on Monday 22nd August

Interview Date: To be confirmed with those invited for interview

Gateways School is committed to safeguarding and promoting the welfare of its students and expect all staff and volunteers to share the commitment. Appointments will be subject to an enhanced DBS with barred list check as well as a Prohibition List check (where applicable).