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School Administrator

School Administrator

Sevenoaks School

Sevenoaks, Kent

  • Expired
Salary:
c£23,500 p.a plus benefits
Job type:
Full Time, Permanent
Apply by:
23 September 2017

Job overview

The Department 

The school's administration is based within Claridge House, an attractive building at the centre of the school.  It houses Reception, the main School Office, the Head and management team, Bursary, Admissions and Reprographics departments. 

The Role 

The School Administrator is part of the team that provides administrative support to teaching and other staff, parents and pupils. The position reports to the Office Manager. The school runs over sixty residential trips and around 150 day trips and this new post will have the primary role of ensuring the smooth running of trips by supporting trip leaders. 

Responsibilities include: 

Trip Management 

The precise tasks for each trip will vary, depending on whether it is a day or residential trip and whether it is being organised through a company or independently by the school.  Possible tasks include: 

• Overseeing communications with parents and students e.g. providing information about trips, confirming places etc. 

• Processing applications, collating copies of passports and accurately inputting data as required by airlines and travel agencies. 

• Managing travel needs e.g. VISAs, List of Travellers using the British Council visa waiver for all non-EU passport holders if travelling within the EU, APIS list for airlines. 

• Booking transport, accommodation, mobile phones, first aid kits. 

• Ordering currency. 

• Collating medical details for trip leaders to discuss with the senior nurse, thus ensuring that the trip leader has the correct information, all key issues have been discussed and a suitable first aid kit is provided. 

• Provide the trip leader with a file with copies of all necessary documentation. 

• Co-ordinate the management of the trip documentation so that the school has assurance that confidential data has been appropriately destroyed once the trip has been completed. 

• Recording all trips in the school’s electronic trip management system. 


General administration 

The school fosters a collaborative, supportive and collegiate approach in all areas of work. The successful applicant will be part of the main office and wider administration team, and as such will be expected to provide a level of general support and cover for busy or absent colleagues as required. 

In addition to this, as most of the administration for trips will take place during term time, the successful applicant will also provide administrative support to colleagues in other support teams e.g. Personnel, in the school half-terms and holidays. 

The Person  

Experience and Qualities 

The successful candidate will enjoy working with others and will have excellent interpersonal skills. 

They will be a very strong communicator, in writing, by phone and in person, used to dealing with a variety of individuals. 

They will need to be confident in the use of spreadsheets (Excel) and information management systems with the ability to maintain accuracy even when workload is high. 

Proven ability in planning and prioritising individual workload is essential. 

Hours of Work / Working Pattern Requirements 

It is envisaged that for the right candidate this will be a full time, all year round post, working 40 hours per week. 

Salary 

The salary for this role will be circa £23,500 p.a. depending on the skills and experience of the successful candidate.  

For full information, including details on how to apply using our online application form (found on our School website under Support Staff Vacanices), please download the attached job description.

Attached documents

About Sevenoaks School

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+44 1732 455133

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Founded in 1432, Sevenoaks enjoys a global reputation as a centre of academic excellence and a flagship school for the International Baccalaureate. A co-educational day and boarding school, it offers a stimulating, intellectually demanding and balanced education for over 1200 students from ages 11 to 18.

Sevenoaks is one of the world’s leading IB schools, having taught the International Baccalaureate for over 40 years. For nearly 20 years, all Sixth Form students have taken the full IB Diploma with consistently outstanding academic results which are testament to the school’s experience and commitment to the programme.

Sevenoaks is the top large-cohort IB school in the UK and among the top five globally. In recent years it has been the second highest achieving large-cohort IB school in the world. Sevenoaks is also the top fully co-ed all-IB boarding school in the UK, according to Best Schools (Education Advisers Ltd). The Sunday Times named Sevenoaks School Co-educational Independent Secondary School of the Year in 2023.

The school is one of the largest employers in the local area, employing staff in a wide variety of roles, and aiming to be an employer of choice for top staff from around the world. We offer our staff a competitive range of benefits and are in the process of developing a range of progressive employment policies and opportunities for personal and professional development. All Sevenoaks staff are encouraged to enjoy facilities such as our sports centre and pool, attend performances at our performing arts centre, and get involved in service activities within the local community. We strive to promote the positive mental and physical health of all staff, and are committed to ensuring that equality, diversity and inclusion are at the very heart of our culture and community. We believe every member of the school community should feel welcomed, included and valued.

Teaching at Sevenoaks:

Teaching here is immensely rewarding: we work in high-performing teams towards a shared endeavour.  Everyone appointed to teach at Sevenoaks School is expected to engage actively in all aspects of our broad and well-rounded education.

We want all our pupils to enjoy their subjects, to be inspired by their teachers and to become independent, lifelong learners.  Teachers are enthusiastic and well-qualified graduates.  We have an exceptionally lively, talented and committed staff body. We welcome applications from experienced teachers and newly-qualified teachers, but can also provide training including PGCE for those joining the profession at whatever stage.  All new staff undertake a comprehensive induction programme.  Sevenoaks is committed to supporting its staff with training and professional development tailored to staff needs and interests.

All teachers are involved in proactive pastoral care.  All teachers participate in the co-curriculum and, as our outreach activities expand, contribute to our work with local pupils and schools.  Teachers at Sevenoaks are innovative and forward-thinking many are involved in the Institutes of Teaching and Learning, Higher Education and Professional Insight, and Service and Partnerships, shaping further development and initiatives for students and staff alike.

What people say about us:

‘Tough for any university not to be an anti-climax after Sevenoaks.’ Good Schools Guide.

The International Baccalaureate

All new staff undertake a comprehensive induction programme.  No previous experience of teaching the International Baccalaureate, which we have taught since 1978, is necessary; gaining experience of teaching the IB, an internationally recognised qualification which we believe offers outstanding preparation for university and beyond, is stimulating and undoubtedly a valuable career asset.  Information about the IB can be found on the website www.ibo.org.

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Applications closed