School Administrator

PURPOSE OF THE ROLE:

To manage and deliver professional and efficient administrative support for the running of the whole School.

To provide secretarial support to the Academic & Pastoral Principal, (APP), and the Assistant Principal Pastoral and Welfare, (APPW), through minute-taking and parent liaison acting as the first point of contact for external communication.

To assist all staff, (student-facing and otherwise) in their administrative roles where appropriate, and where capacity allows.

SUMMARY OF THE ROLE:

The successful candidate will have significant administrative and secretarial experience, ideally gained in a school setting. The priority for this role will be to review current school administration processes across both sites with a view to developing and implementing new whole-school practices.

Daily duties will cover a full range of admin support for the school, secretarial support to senior academic/pastoral staff, and providing the main point of contact for parents. The post will work closely with the MIS Manager and the Administrator to the Artistic Managers, liaising to ensure that the team effectively manages student data and communications tasks seamlessly.

The successful candidate will have ability to work collaboratively across many functions, coordinating and scheduling work whilst dealing with student/parent liaison in a discreet and confidential manner.

CONTRACT TERMS:

Hours: 20 hours per week (4 hours per day Monday - Friday term time and in INSET), plus 1.5 days (3 half days) in the School holidays to coincide with the artistic assessment results distribution. Occasional evening and weekend work is compensated by TOIL.

Location: White Lodge, Richmond Park (please note the remote location of White Lodge - flexibility is required to work from Covent Garden especially for peak times e.g. New Parent Days).

Salary: c£17,150 per annum (£30,000 FTE) depending on skills and experience

Start Date: August/September 2025

Main duties will include:

• Management of the whole School Calendar and support of weekly timetabling adjustments in close liaison with relevant artistic, academic and admin staff
• To provide information required by staff, parents and students as requested
• To assist in the administration and organisation of school trips and visits (booking transport etc.)
• To manage the organisation and administration of the whole school photograph
• To manage ‘Headshot’ and other photographic requirements as required
• Management and administration of parental communications, liaising with the Communications Team over website updates (where necessary) and School events such as Parent Teacher meetings etc.
• To assist the MIS Manager in maintaining and updating the online parent portal calendar in a timely fashion
• Administration of student reference requests
• Administration of the post-audition admissions process as required
• Administrative support to Examinations Officer at key times
• Cover other administrative functions as needed-including bulk emails to parents as requested by staff

PERSON SPECIFICATION

Essential Criteria:

• Significant administration and secretarial experience ideally in an educational environment
• Good working knowledge of database systems
• Confident IT user and willing to learn more
• Willing to work collaboratively across many departments and develop and maintain positive and supportive working relationships
• Excellent interpersonal and communication skills, able to demonstrate tact, diplomacy and discretion
• Experience of successful event organisation
• Professional manner, attitude and approach
• Proactive, able to show initiative and to cope effectively with possible situations of conflict, stress and pressure
• Flexible attitude towards duties and working patterns in order to fulfill the requirements of the role
• Empathy with and a commitment to the aims and ethos of the School.

Desirable Criteria:

• Own transport
• An interest in dance or the performing arts

Safeguarding Duties and Responsibilities:

The School is committed to safeguarding and promoting the welfare of children and young people and recognises that safeguarding and promoting the welfare of children is everyone’s responsibility. The School expects all staff and volunteers to share this commitment to children’s safeguarding and to share this child-centred approach. This approach means that staff must consider, at all times, what is in the best interests of the child. Additionally, the following is expected of all staff:

• To uphold the School’s policies relating to safeguarding and child protection, behaviour, health and safety and all other relevant policies
• To promote and safeguard the welfare of children and young persons for whom you are responsible and come into contact with
• To report any safeguarding concerns using the relevant channels, such as informing the Designated Safeguarding Lead, in a timely and appropriate manner
• To ensure full compliance with all statutory regulations, particularly the most recent Keeping Children Safe in Education, and to communicate concerns to the Designated Safeguarding Lead, other relevant staff of The Royal Ballet School or local children’s services as appropriate.

This job information cannot be all encompassing. It is inevitable over time that the emphasis of the job will change without changing the general character of the job or the level of duties and responsibilities entailed. Consequently, this information will be periodically reviewed, revised and updated in consultation with the post holder to reflect appropriate changes.

We are committed to creating an environment where all our employees feel part of our team and can flourish, regardless of their background. We’re proud to be an inclusive workplace that promotes and values diversity.