School Administrator - WOKINGHAM

Odyssey House School - Wokingham / Full Time / Permanent

Administrator Role:

First point of contact for parents, children and other visitors to the school.

Manage reception, answering phone, dealing with office @ emails

Maintain the visitors’ log book and ensure all visitors and contractors can be identified by wearing clearly visible badges

Accompany visitors and contractors on site

Monitor registers and on a twice daily basis, call families where children are absent and send absence/lateness letters to parents with support from the school business manager as appropriate

Emergency evacuation responsibilities

Being responsible for the building and garden being tidy

Liaising with cleaning contractors

Maintain notice boards, sort and distribute mail

Supporting the SLT

Arrange repair/servicing of equipment, including photocopier

Ensuring stocks of office and educational stationery, building supplies and cleaning products are kept at appropriate levels and reordering when necessary.

Ensuring safe and orderly storage of stationery, building supplies and cleaning products is maintained

Confidential secretarial and administrative support

IT skills: Outlook, Word, Excel, PowerPoint used for receiving and sending correspondence, reports, references, mail, diaries, appointments and meetings, maintain general and confidential filing systems and information management system

Updating the website

School newsletter

Assist with paperless methods of communication by sending out emails and post the newsletter onto the website.

Provide hospitality as required

Admission enquiries and paperwork as required by SLT

First aid trained and primary first aider

Petty Cash

Raise orders where required ensuring that they are inputted onto the school’s financial system

Checking goods, return unwanted items

School uniform

School journey and visit arrangements, including booking transport and accommodation, ensuring risk assessments have been carried out and appropriate insurance is in place.

Be aware of Odyssey’s policies and procedures and follow them at all times.

Attend appropriate staff meetings and training days as requested

Person Specification

An individual who

• has a passion for ensuring every child is welcomed, included, supported, valued, respected, given time and given the chance to shine
• Will be aspirational for our pupils
• Is aware of and supports difference, ensuring that pupils have equality of access to opportunities to learn and develop
• Is a team player with a positive, can-do attitude
• willingly goes the extra mile and is proactive, seeing something that needs to be done and gets on with it
• Is a role model for the school community
• Has a warm personality with patience, diplomacy and a good sense of humour
• Is committed to safeguarding and promoting the welfare of pupils
• Is flexible, adaptable, resilient, cooperative and determined
• Has gained an understanding of the ethos of the School
• Is able to work with a high level of initiative and common sense
• Is forward thinking and able to prioritise a wide range of duties with excellent organisational and time management skills
• Has excellent interpersonal and communication skills and to be discreet
• Has a meticulous approach and an eye for detail and to always work with a high level of accuracy and consistency.
• 
  

Successful applicants will be subject to pre-employment safeguarding checks including an enhanced disclosure and barring service (DBS) check. The post is exempt from the Rehabilitation of Offenders Act 1974 and Odyssey Education Services is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children. Odyssey Education Services is committed to safeguarding and promoting the welfare of the children and young adults in our school and is an equal opportunities employer.