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School Office Administrator

The Stephen Perse FoundationCambridgeshire

The Stephen Perse Foundation is a leader in modern independent education, superbly well placed, both to meet the challenges, and to seize the opportunities, presented by its future. Any school, indeed, any group of schools, is only as strong as its people. Stephen Perse boasts exceptional people across all of its schools and nurseries, and invests in their recruitment, development and empowerment to ensure our pupils benefit from excellent role modelling, outstanding support and exceptional teaching. As Principal, I consider this investment in our people to be of utmost importance.

At the Stephen Perse Foundation, all are united in embracing the modern world and in seeking to help our pupils to find and take their place in it, as confident, socially responsible adults. We seek to attract people who are inspired by this challenge, people who share our values, people who are passionate about our collective vision of developing the change-makers of the future.

Richard Girvan

Responsible to: Sixth Form Administration Manager

Location: Cambridge (details to be discussed during interview)

Hours of Work: 27 hours per week, Monday 12:30-17:30, Tuesday - Friday, 12:30pm - 18:00pm, term time only.

Salary guide: £18,808 FTE - £20,700 FTE depending on qualifications and experience

Main responsibilities:

  • Greeting visitors, ensuring a professional “front of house” service to pupils, parents and visitors.
  • Ensuring all visitors are signed in and out of the building and met by the relevant member of staff
  • Support with attendance monitoring and locating pupils where necessary
  • Working with the wider administration team to assist with responding to all enquiries from visitors, parents and staff (by phone and email) and ensure all matters are dealt with promptly and appropriately.
  • Supporting with student enquiries
  • Administer first aid to students and keep first aid boxes replenished by ordering supplies as needed.
  • Deal with outgoing post and arrange special deliveries.
  • Keep all pupil records on SIMS up to date – addresses, contact details, medical information etc.
  • Input new starter information onto SIMS.
  • Support teaching staff with IHCPs for students.
  • Send our ParentMail messages to parents.
  • Liaise with the Senior school to order stationery as required.
  • Assist in preparation for open days and parents days.
  • Assist colleagues with preparations for events such as Speech lessons and Bikeability.
  • Take minutes for the occasional meeting such as termly Health & Safety site meetings.
  • Assist the other school offices with general duties as required.
  • Assist the Administration Managers with any other admin tasks, as required.
  • Cover at other school receptions when required

We are unable to accept CV's as a method of application

Terms and conditions:

All appointments for the Stephen Perse Foundation are subject to satisfactory reference and DBS (Disclosure and Barring Service) checks, proof of identity and eligibility to work in the UK, completion of a medical questionnaire and proof of qualifications.

Please apply directly through our online recruitment page at and download an application form.

Supporting documents

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