School Officer | Administrative Assistant - Mt Maria College, PETRIE

Mt Maria College Petrie is a co-educational Secondary College administered by the Catholic Archdiocese of Brisbane through the Brisbane Catholic Education Office and is a member of Marist Schools of Australia. It is located next to Our Lady of the Way school and Church in Petrie. The College was established by Brisbane Catholic Education in 1987 and was originally named “Kolbe College” after Saint Maximillian Kolbe. One of the main strengths of the College is the continual provision of Inclusive Education to its clientele. Central to our existence is the genuine concern for each student’s academic, spiritual and personal development. Promoting the Catholic faith, personal formation and building confidence and self esteem are paramount within our College community. There is a strong sense of family atmosphere and a great support for our College Mission. The College is nestled on four hectares of gardens and bush-land setting. Mt Maria College Petrie offers a flexible curriculum to meet the educational needs of all students ranging from those with tertiary aspirations to those with specific educational needs.  Explore our school website to learn more about us.

The Administration Assistant (Level 3 School Officer) is a member of the College Support Team working to support the day-to-day operations of the College, with particular reference to supporting the Curriculum Systems Manager and PA to the Principal.  

The Administration Assistant reports directly to the Curriculum Systems Manager as their line manager.  

As a member of the Mt Maria College Petrie staff, the employee in this position is required to ensure the Catholic ethos in the Marist tradition is maintained and enhanced through their work.  

The role holder may at times deal with issues of a confidential and sensitive nature and a high degree of discretion is required.  

Position Description  

Position: Level 3 School Officer 

Qualifications:  

Tertiary qualifications at Certificate level or equivalent qualifications relevant to the position may be required or such knowledge, qualifications and experience that are deemed by the employer as necessary to successfully carry out the duties of the position.  

Typical Duties / Skills  

The following is a non-exclusive list of duties that the role holder may be required to perform: 

• When required, provide back-up assistance during peak times or staff absences to College Reception areas of College, including answering phones, dealing with enquiries, deliveries and messages and support to other administration. 
• When required, provide back-up assistance during peak times or staff absences to Student Reception areas of College, including answering phones, dealing with student enquiries, managing student movement records and support to other administration. 
• Provide support to the Curriculum Systems Manager, including awards, exam processes, liaising with Learning Enhancement, supporting relief teachers, data wall, noticeboards, EdSmart excursion/event permissions, and other administration as required. 
• Provide administration support to the Sports Coordinator as required, including bookings, communications and other tasks as required.  
• Provide administration and event planning of various College events, such as parent information evenings and orientation days, including issuing invitations to guests; coordinating catering and venue requirements; planning, preparing and delivering events as per the run sheet and script; general event management and coordination. 
• The above list describes duties in general, not in total. Other duties may be requested of the Administration Assistant (Level 3) as determined by the College Principal.  
• Working with Children Legislation The Commission for Children and Young People Act 2000 requires the role holder to possess a current Blue Card.

Reporting and Other Relationships:  

Relationships of significance exist with the other teachers and support staff 

Please attach a cover letter addressing the criteria to your resume'

To be eligible to be considered for this role you will:

• hold a Paid Employee Positive Notice Blue Card prior to commencement;
• be eligible to work in Australia for the duration of the appointment; and
• have a commitment to and understanding of the ethos and traditions of Catholic Education.

Estimated start date:  Commencing January 2023

Position tenure:  Fixed Term

Weeks worked:  School term weeks only (holidays unpaid)

Tenure duration (where Fixed Term):  2023 School Year

Total Paid Hours (per week) & days required: 7.6hrs per day / 5 days a week

Salary level, range or hourly rate: School Officer Level 3 - $30.97 per hour

Employment conditions: Diocesan Catholic Education Employing Authorities in Queensland Single Interest Agreement

Everyone at Brisbane Catholic Education models and fosters a commitment to the safeguarding of children and promotes a culture where student protection is everyone’s responsibility. Successful applicants will complete requisite Working With Children (WWC) pre-employment screening, in accordance with legislation, prior to appointment.

Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this role.


Contact:   Sally Carr

Contact number:   3285 5500

Contact email:   spetrie@bne.catholic.edu.au

Closing date:     01-Dec-2022

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